Director of Agency Operations

2 weeks ago


New York County New York, United States Brigade Marketing LLC Full time
Job Description

This role will play an integral part in the supervision of the company’s day-to-day operations.  We are seeking someone with prior operations/office management experience with an emphasis on accounting, financial analysis/projections, profit/loss management and operations management. The ideal candidate will have a proven track record of success in an ad/marketing/PR agency environment.  This is a hybrid position working both remotely and on-site in New York.

Key Responsibilities include:

Liaison with clients and outside vendors in regards to SOWs, invoicing, PO numbers, collections, contracts, etc.

Manage the billing and collections / accounts receivable process, using both Quickbooks and Excel.

Monthly cash flow analysis (Accounts Payable and Receivable, Collections Reports, and P&L).

Provide administrative support to the CEO as needed  

Manage expense reimbursements and client bill backs

Ensure that all project budgets are comprehensive and accurately entered into Quickbooks. 

Track project P&L

Assess all expenses to ensure efficiency and negotiate rates were applicable

Plan team building & company culture initiatives and internal communications.

Work closely with human resources on employee and freelancer recruitment.

Oversight of employee onboarding and off-boarding process

Liaise with all service providers and vendors to ensure outstanding service 

Purchase all new equipment and manage various service contracts.

Oversee all facilities issues and liaise with building management



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