Operations Coordinator

2 weeks ago

Canonsburg, United States Veterans Sourcing Group Full time

Operations CoordinatorPay Rate: $27Location: Canonsburg, PASchedule: Hybrid (Monday & Friday WFH, Tuesday–Thursday in office)Hours: 40 hours/week, standard business scheduleTravel: NoneExpenses: NoneOverviewWe are seeking an Operations Coordinator to support contract, data integrity, and reporting activities for project delivery and licensing workflows. This role is ideal for someone detail-oriented, organized, and comfortable working with data in Excel/Power BI, tracking systems, and internal process workflows.This position involves validating project and contract data, maintaining accurate documentation, and coordinating with internal teams to ensure timely completion of deliverables.Key ResponsibilitiesValidate system data related to contract timelines and enter updates when necessary.Support data accuracy checks related to contract preparation and processing needs.Maintain and update project tracking tools and internal databases daily with complete accuracy.Analyze project and operational data using Excel and Power BI reporting tools.Ensure project files and documentation are complete, organized, and up to date.Assist with resolving PAI (Pending Additional Information) items to keep workflows moving.Coordinate follow-up and action items between Contract Management and business partners.Provide administrative and data support to Contract Specialists and Analysts.Escalate issues early to prevent delays or risk to project timelines.Required Qualifications2+ years of operational support or coordination experienceStrong proficiency in Microsoft Excel, PowerPoint, and WordExperience working with tracking systems, databases, or project management toolsExcellent organizational skills and attention to detailAbility to manage multiple priorities in a fast-paced environmentStrong verbal and written communication skillsPreferred QualificationsAssociate's or Bachelor's degree (or equivalent experience)Experience with Smartsheet or similar workflow softwareFamiliarity with contract processes or document control environmentsIdeal Candidate TraitsFast learner with the ability to pick up new systems and processes quicklyComfortable analyzing and interpreting project or contract dataTeam-oriented communicator with strong follow-through and accountabilityOrganized, dependable, and proactive in resolving issues before they escalateWork EnvironmentHybrid office + remote scheduleStandard professional office settingNo field work or travel required

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