Executive Assistant to Chief Executive

Department:

Status:

Benefits Eligible:

Hours Per Week:

Schedule Details/Additional Information:

Typically, this role is M-F, first shift. There might be an occasional need to be present outside normal hours. This role is primarily on-site but will offer some occasional work from home opportunity.

Pay Range

• Job Profile Summary

  Provides, initiates, and prioritizes a variety of complex, diversified, confidential, and comprehensive administrative support to a Chief Executive requiring a broad knowledge of the enterprise's policies and practices. Communicates with highly visible customers and leadership throughout the organization. Requires the ability to act as an extension of the executive, thinking and planning, to manage his/her time in the most effective and efficient manner. Responsible for complex calendar management, travel and meeting/event coordination and project support. Job Description Major Responsibilities:
  • Provides and/or oversees executive level administrative support to a Chief Executive reporting to the Advocate Health Chief Executive Officer, which includes scheduling for events, travel, and meetings; coordinates event logistics such as site selection, agenda/document development, audio-visual arrangements; develops complex documents and correspondence independently or in consultation with the Chief Executive; greets high-level visitors representing the Chief Executive; and compiles supportive graphics, reports and statistical data.
  • Acts as a strategic liaison for key organizational initiatives, represents the Chief Executive at various levels and committees, and on administrative and operational questions/issues. Determines and initiates communications with key internal and external leaders related to operational, strategic, and substantive matters. Resolves problems and prioritizes needs which require an in-depth knowledge of policies and procedures.
  • Manages a wide variety of projects through planning, implementation, and evaluation. Oversees the work of contributors. Prepares periodic analyses and reports reflecting progress and trends. Identifies opportunities for improvement and facilitates implementation as appropriate.
  • May present administrative materials, reports, and information.
  • Prepares special reports; performs necessary research and compiles, analyzes, and summarizes information from a variety of sources.
  • Assists in administration of departmental budget.
  • Composes correspondence and may sign on behalf of executive as appropriate.

  Licensure, Registration, and/or Certification Required:

  None Required.

  Education Required:

  High School Diploma or GED.

  Experience Required:

  Typically requires 5 years of experience in executive-level administrative support.

  Knowledge, Skills & Abilities Required:

  • Demonstrated leadership and diplomacy skills. Ability to prioritize office workflow and make effective administrative decisions to increase efficiency, accuracy, and productivity.
  • Ability to effectively manage time and priorities.
  • Demonstrated ability to maintain a high degree of confidentiality and discretion.
  • Ability to take initiative to develop correspondence as appropriate, and independently problem solve issues.
  • Demonstrated ability to tactfully and effectively communicate (written and verbal) with a variety of individuals and highly visible customers/leadership.
  • Advanced proficiency in the use of the Microsoft Office (Excel, PowerPoint and Word) or similar products.
  • Demonstrated ability to create and compile complex documents, reports, graphs/charts, and presentations. Ability to manage data systematically.
  • Demonstrates organizational ability, and attention to detail and accuracy.
  • Ability to effectively present information in one-on-one and small group situations.

  Physical Requirements and Working Conditions:

  Position requires travel, may be exposed to road and weather hazards.

  Must have ability to occasionally lift up to 20 lbs.

  Exposed to a normal office environment.

  Operates all equipment necessary to perform the job.

  This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.

Our Commitment to You:

Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more – so you can live fully at and away from work, including:

Compensation

• Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training
• Premium pay such as shift, on call, and more based on a teammate's job
• Incentive pay for select positions
• Opportunity for annual increases based on performance

Benefits and more

• Paid Time Off programs
• Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
• Flexible Spending Accounts for eligible health care and dependent care expenses
• Family benefits such as adoption assistance and paid parental leave
• Defined contribution retirement plans with employer match and other financial wellness programs
• Educational Assistance Program

About Advocate Health 

Advocate Health is the third-largest nonprofit, integrated health system in the United States, created from the combination of Advocate Aurora Health and Atrium Health. Providing care under the names Advocate Health Care in Illinois; Atrium Health in the Carolinas, Georgia and Alabama; and Aurora Health Care in Wisconsin, Advocate Health is a national leader in clinical innovation, health outcomes, consumer experience and value-based care. Headquartered in Charlotte, North Carolina, Advocate Health services nearly 6 million patients and is engaged in hundreds of clinical trials and research studies, with Wake Forest University School of Medicine serving as the academic core of the enterprise. It is nationally recognized for its expertise in cardiology, neurosciences, oncology, pediatrics and rehabilitation, as well as organ transplants, burn treatments and specialized musculoskeletal programs. Advocate Health employs 155,000 teammates across 69 hospitals and over 1,000 care locations, and offers one of the nation's largest graduate medical education programs with over 2,000 residents and fellows across more than 200 programs. Committed to providing equitable care for all, Advocate Health provides more than $6 billion in annual community benefits.