Legal admin assistant

1 week ago

Dayton, Ohio, United States Vaco by Highspring Full time

Legal Administrative Assistant

Overview:

Omya is seeking a skilled and detail-oriented
Legal Administrative Assistant
to provide essential administrative support to our
Corporate Attorney
and
Executive Leadership Team
. This role plays a key part in ensuring efficient operations across legal and corporate functions and offers an exciting opportunity to contribute to a growing organization as we expand into new markets.

Key Responsibilities:

  • Provide administrative support for the Corporate Attorney and multiple Vice Presidents.
  • Review, upload, and execute legal documents and contracts, ensuring accuracy and compliance.
  • Prepare and proofread correspondence, reports, presentations, charts, and other materials.
  • Organize and coordinate meetings, conference calls, and travel arrangements.
  • Manage calendars, schedules, and confidential records for assigned personnel.
  • Maintain filing systems and handle incoming/outgoing mail for the department.
  • Assist with office management tasks such as supply ordering, printing, and mail distribution.
  • Create purchase requisitions and process goods/services receipts in SAP.
  • Provide general administrative support and backup coverage as needed.

Qualifications:

  • Associate's degree and a minimum of
    five years of administrative experience
    , or an equivalent combination of education and experience.
  • Prior experience supporting a
    legal department or corporate attorney
    is highly preferred.
  • Strong organizational and multitasking skills with high attention to detail.
  • Excellent written and verbal communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with SAP is a plus.
  • Proven ability to handle confidential information with discretion.

Work Schedule:

  • Onsite during initial training period (approximately 2 weeks)
  • Hybrid schedule thereafter:
    2 days onsite / 3 days remote

Reports To:

  • Corporate Attorney
  • Executive Leadership Team

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