Executive Assistant

Job Summary

The Executive Assistant to the Chief Academic Operations Officer (CAOO) serves a key role in the Academic Division, providing high-level administrative support to the CAOO. The Executive Assistant manages the complex schedule of the CAOO, manages the budget, completes projects (including data analysis) and engages with key stakeholders on behalf of the CAOO. The executive assistant staffs the CAOO office and maintains a professional and welcoming environment.

Schoolcraft is a comprehensive, open-door, community-based college. The mission of the College is to provide a transformational learning experience designed to increase the capacity of individuals and groups to achieve intellectual, social, and economic goals.

Required Qualifications

• Associate degree.

• Five (5) years of related experience.

• Ability to maintain high level of confidentiality, prioritize workloads under critical timelines, manage details, and work independently.

• Proficiency with software products including Microsoft Office products for use in collaboration, data analysis, report generation, presentations and project management.

• Experience in organizing and leading projects.

• Experience with analyzing and solving organizational and managerial issues.

• Strong written and oral communication skills.

• Ability to work effectively with staff and external constituents.

Preferred Qualifications

• Bachelor's degree in related area.

• Experience in higher education.

• Experience in planning events.

• Experience supporting executives.

Physical Demands

Schoolcraft College is an AA/EEO Employer.

• Writing Skills: Ability to write reports, business correspondence, and procedure manuals.
• Language Skills: Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, and governmental regulations.
• Communication Skills: Ability to effectively present information and respond to questions from prospective and current employees, and groups of managers.
• Mathematical Skills: Ability to add, subtract, multiply, and divide with all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percentage and to draw and interpret bar graphs.
• Reasoning Ability: Ability to solve practical problems and deal with a variety of instructions furnished in written, oral, diagram, or schedule form.
• Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
• Office Environment: This role may involve being in a stationary position in front of a computer, using a keyboard, mouse (or applicable equipment) and telephone. Communicating and exchanging information with individuals electronically or in person. This role may also involve standing and walking for periods of time, and the use of hands and moving objects on occasion, of up to 10-20 lbs. Specific vision abilities required may include close vision, color vision and the ability to adjust focus.
• Noise Level: The noise level in the work environment is usually moderate.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Work Hours

40 hours (M-F 8-5p). Weekends rarely.

Salary

Pay range is $22.19-$34.67 per hour

Job Duties

Job Duty Name

1

Description of Job Duty

Serves as liaison for the Chief Academic Operations Officer and collaborates with internal and external stakeholders on projects, budget matters, and personnel actions.

Essential Duty?

Yes

Percentage Of Time

Job Duty Name

2

Description of Job Duty

Manages the internal operations of the Chief Academic Operations Officer's office, coordinating the activities and work appropriate to the division.

Essential Duty?

Yes

Percentage Of Time

Job Duty Name

3

Description of Job Duty

Coordinates the preparation, collection, and review of documents and statistical data for administrative reports; writes and/or edit text for reports and organizes reports according to specified guidelines.

Essential Duty?

Yes

Percentage Of Time

Job Duty Name

4

Description of Job Duty

Manages the CAOO calendar by anticipating adjustments and blocking time as needed.

Essential Duty?

Yes

Percentage Of Time

Job Duty Name

5

Description of Job Duty

Assists in resolving student, faculty and staff concerns by making appropriate referrals.

Essential Duty?

Yes

Percentage Of Time

Job Duty Name

6

Description of Job Duty

Oversees the development and monitoring of the divisional budget and financial processes.

Essential Duty?

Yes

Percentage Of Time

Job Duty Name

7

Description of Job Duty

Establishes and maintains systems to maximize efficiency of department operations and in accordance with applicable federal law and College policy.

Essential Duty?

Yes

Percentage Of Time

Job Duty Name

8

Description of Job Duty

Coordinates academic division events, attends meetings, and serves on college committees as assigned.

Essential Duty?

Yes

Percentage Of Time

Job Duty Name

9

Description of Job Duty

Performs other related duties as assigned.

Essential Duty?

Yes

Percentage Of Time