HR/Payroll Clerk

HR/Payroll Clerk

Job Summary:

Legal Aid of San Bernardino (LASSB) has an immediate, full-time position for HR/Payroll Clerk. We are seeking a detail-oriented and knowledgeable HR/Payroll Clerk to oversee payroll processing and compliance for multiple employee groups. This role is critical to ensuring timely, accurate pay and compliance with state and federal wage and hour laws. The ideal candidate is highly organized, analytical, and comfortable managing multiple priorities in a fast-paced environment.

About LASSB

Legal Aid Society of San Bernardino is a 501 (C)(3) non-profit organization founded in 1958 to provide civil legal services to the indigent and needy. Since its formation, LASSB has continually offered free legal services to the needy to protect their rights and assist them in remedying problems that affect their daily lives. We provide free legal services throughout the vast county of San Bernardino. Our organization advocates for the rights of low-income people, and we believe the right team with a powerful vision can change how society contributes to their success.

Benefits:

• Health care

• Life Insurance

• Paid Vacation/Sick/Holidays

• 401K
• $ 52,000 – $59,280 (depending on experience)

Key Responsibilities

Payroll Processing & Compliance

• Process bi-monthly payroll for exempt and non-exempt employees accurately and on time.
• Review and monitor timekeeping records, leave balances, and extra pay worksheets for accuracy.
• Track and resolve missed punches in collaboration with supervisors before payroll deadlines.
• Ensure compliance with wage and hour laws, including overtime, double time, benefits eligibility, and meal/rest break requirements.
• Maintain and update meal break waiver forms and ensure employee adherence.
• Audit LegalServer time entries for daily input accuracy and proper allocation under funding codes and grant requirements.
• Partner with supervisors to ensure time entry aligns with the organizational funding matrix.
• Review payroll registers and automated reports to identify and correct discrepancies prior to processing.

Data Management & Reporting

• Maintain accurate payroll and compensation data in Paychex, including earnings, deductions, labor allocations, and benefit deductions.
• Set up new hires, job changes, and terminations accurately in the payroll system.
• Manage garnishments and legally required deductions, ensuring timely communication with affected employees.
• Generate and maintain payroll-related reports for compliance and audit purposes.
• Support year-end activities such as W-2 processing and government filings.
• Assist in maintaining and updating the payroll schedule, including pay dates, holidays, and processing deadlines.

Collaboration & Special Projects

• Partner with HR on benefits administration and compensation adjustments.
• Assist with audits, compensation reviews, and compliance related to worker housing allowances.
• Conduct regular payroll data audits to ensure accuracy and integrity.
• Identify opportunities for process improvements and automation within payroll operations.
• Stay up-to-date on Paychex system updates and California labor law changes.
• Maintain strict confidentiality of employee and payroll information.

Qualifications:

• Education: Associate's or Bachelor's degree in Accounting, Finance, HR, or a related field preferred.
• Experience: 3+ years of hands-on payroll processing experience (Paychex experience strongly preferred).
• Strong knowledge of California wage and hour laws and payroll compliance.
• Proficient in Microsoft Excel and payroll reporting tools.
• Exceptional attention to detail, organization, and problem-solving skills.
• Ability to manage confidential information with integrity and professionalism.
• Language: Ability to read, write and communicate in English and Spanish