Medspa Office Manager

1 day ago

Morristown, New Jersey, United States INJX BY NAT Aesthetics Full time

OFFICE MANAGER – MEDICAL SPA (NORTH JERSEY) - Salary Ranges

We are seeking a highly organized Office Manager to oversee the daily operations of our busy and expanding medical spa, which operates across multiple locations in Northern New Jersey. The ideal candidate is confident, detail-oriented, and thrives in a fast-paced, team-driven environment.

General Duties

  • Oversee daily operations of the medical spa to ensure efficiency, organization, and effectiveness.
  • Maintain a clean, neat, and organized environment throughout the facility.
  • Ensure all documentation (charts, inventory logs, vendor records) is completed accurately and thoroughly.
  • Enforce adherence to company policies, procedures, and clinical protocols across all staff members.
  • Ensure that any orders, invoices, and deliveries are appropriately processed, tracked, and reconciled.

Brand Representation

  • Uphold the brand's image across all communications, ensuring consistency with the business mission and values.
  • Address and escalate negative feedback or public reviews professionally and promptly.

Inventory Management

  • Monitor and track daily product and supply inventory across all departments.
  • Keep detailed, organized logs and forecast future inventory needs based on scheduling and provider feedback.
  • Communicate inventory needs, handle reorders, and maintain sufficient stock to support operations.

Employee Oversight

  • Supervise staff performance to ensure professionalism and productivity.
  • Enforce adherence to company policies and conduct standards.
  • Serve as the first point of contact for employee concerns or conflicts.
  • Delegate tasks effectively and provide consistent follow-up and feedback.

Requirements

  • Must be completely comfortable and confident on the phone, with excellent communication and interpersonal skills.
  • Highly organized, proactive, and able to take initiative and delegate effectively.
  • Works well under pressure and maintains professionalism in fast-paced environments.
  • Prior experience in a medical spa, aesthetic, or medical office management setting is strongly preferred.
  • Familiarity with Aesthetic Record or similar EMR software is a plus but not a requirement

Job Type: Full-time

Pay: From $60,000.00 per year

Benefits:

  • Dental insurance
  • Health insurance
  • Paid time off

Work Location: In person

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