Sales Office Administrator

Job Title

Sales Office Administrator

Reports To

The Sales Office Administrator will report to the Chief Operating Officer and Operations Manager

Details

Position Type:

• Permanent/Full Time (5 Days per week; 9am to 5pm)
• Part time or Flexi-time option available (time negotiable)

Travel: 100% Office based.

Office Location: Orlando

Able to Work: Must be legally authorized to work in the United States on a continual and permanent basis without company sponsorship

Website:

Company Overview

Energy Maintenance Technologies Ltd (EMT) is a global leader in the manufacturer and distribution of SF6 gas related instrumentation and equipment to the electricity transmission and distribution market.

With a range of ground-breaking, task specific, patented SF6 technologies, EMT products improve standards and safety to deliver a complete SF6 management solution; ensuring electricity T&D operations run smoothly whilst safe-guarding the environment from the harmful effects of SF6.

Job Overview

An office-based position, we are looking for a detail-oriented Sales Office Administrator to be the liaison between the production/workshop facility and our clients.

The Sales Office Administrator responsibilities include supporting the sales process with regards to order entry, coordinating with other departments, handling administrative duties and finalising shipping requirement to ultimately fulfil client purchase orders and promote customer satisfaction and retention.

The Sales Office Administrator will also handle day-to-day office operations such as inward goods receipt, liaising with the factory on internal and supplier EMT purchase orders, to ensure smooth administrative support across the team.

To be a successful Sales Office Administrator, you should have great organizational, administrative and problem-solving skills. You should also possess strong communication, interpersonal and customer service skills.

Principle Responsibilities & Duties

The role, Duties & Activities:

• Managing and collating job related documentation within company SharePoint system
• Updating client contact and marketing details within company CRM
• Preparing quotations for both service-related and capital product business, issuing annual calibration and warranty expiration reminders
• Manage incoming customer calls, emails and enquiries to capture requirements, work with the Sales & Technical team to satisfy customer requirements
• Work with the sales and product team to provide an effective and positive customer experience across the entire customer journey
• Support partners, providing timely information, training, and support to develop high value, long-term partnerships
• Ensure an efficient transfer of order information for effective production planning and customer fulfilment
• Update clients and sales partners with up-to-date information as jobs progress
• Provide administrative assistance to accounts team such as purchase orders and invoices in line with Finance department guidelines
• Maintain and update company CRM and operating system
• Coordinate schedules, meetings, and communications within the company.
• Maintain and organise office supplies, equipment, and general office upkeep.
• Coordinate internal and external meetings and assist with planning and arranging events, including organising catering when requested
• Manage meet and greet areas and assist all office visitors
• Developing and maintaining filing systems so as to maintain sales records, prepare reports and provide financial information to finance department.
• Any other company support as required.

The Person & Qualifications

Critical Skills and Requirements

• Minimum 5 years of experience in an office administration role within a sales, equipment service, technical or product related industry
• Strong experienced communicator and organiser who is capable of working proactively to ensure operational efficiency and client satisfaction
• Computer and MS Office literate with strong capabilities in Word, Outlook and Excel specifically.
• Experience using accounting packages (Sage, Quickbooks etc) will be advantageous.
• High level of attention to detail and accuracy with a well organised, self-motivated, and positive attitude
• Ability to work with a structured & methodological approach, but at ease in dynamic, changing environment with multiple inputs.

Desired Skills and Requirements

• Experience in US book keeping/ basic accounting practises.
• Experience working with planning deliveries and working with couriers such as UPS, DHL Etc.

Remuneration

• Basic salary, paid monthly (25th), subject to experience
• 6-month probationary period
• Company provided laptop
• 20 days paid annual leave, in addition to 11 days paid National holidays
• 401K & Medical benefits

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Education:

• High school or equivalent (Preferred)

Experience:

• Office based administrative: 3 years (Preferred)

Ability to Commute:

• Orlando, FL Required)

Work Location: In person