Project Administrative Coordinator

If you're looking for a role where your organizational skills, attention to detail, and coordination expertise can drive smooth operations—and you enjoy supporting teams and ensuring projects run flawlessly—Entrusted may be your new work family
We are a family-owned restoration company doing work that matters, building trust with clients facing water damage in their homes. As our Project Admin Coordinator, you'll play a critical role in scheduling and coordinating estimator and project manager meetings, managing permits, and maintaining accurate project documentation to support our fast-paced operations.
We don't require restoration industry experience—we're looking for someone who is highly organized, proactive, and ready to support multiple teams while keeping projects on track.
If that sounds like you, keep reading
What would I be doing?Schedule estimator and project manager meetings, including reinspections and client visitsTrack, create, and maintain project documentation and calendar events with accurate notesMaintain and update Estimators' and Project Managers' DPTs and trackersPrepare and track permits, inspections, and related documentationCommunicate with internal teams and external partners to ensure everyone is informedFollow up on open tasks and maintain accountability systemsUpload documents to company portals and assist with other administrative tasks as neededWork full-time in-office, actively engaging in Entrusted's people-first cultureLearn and grow in preparation for future development opportunities within the companyOther duties as assigned
What does winning look like?All project documentation, permits, and schedules are accurate, complete, and submitted on timeInternal teams and external partners feel supported and informedCommunication is clear, professional, and proactiveTasks are organized and detail-focused, even in a fast-paced environmentYou take ownership of responsibilities while growing in skill and confidence
What skills does it take to win?Strong work ethic with the ability to work quickly and efficientlyLearner's mindset—humble, teachable, and willing to growExcellent attention to detail and organizational skillsClear written and verbal communicationComfortable using technology and proficient with spreadsheets, internal software, and communication platformsPositive attitude and alignment with Entrusted's values and team culture
What about compensation and benefits? We provide competitive salary compensation and love to reward our team members based on performance. We also offer a comprehensive benefits package, which includes:401k retirement programHealth, dental, and vision insuranceCompany provided life insurance and short / long term disabilityPaid vacation, paid sick time, paid holidays, and paid paternity/maternity leaveCompany paid access to Dave Ramsey's SmartDollar Financial program (including 1 on 1 financial coaching)Gym reimbursementAnd more
"Make an Impact" Culture We are passionate about growing and making an impact together, which is why we are so strongly committed to our core values.
We are a team who values working hard, because of how it positively affects others.
We value integrity, because doing the right thing regardless of who is watching is foundational to making a lasting impact on others.
We value people, because we are committed to a culture of care - we do good to one another.
We value development, because we know current team will be the ones who will drive the growth of the business.
And having fun? Absolutely. Check out our culture video on our website.
When Entrusted Started Making an Impact We started with humble beginnings as a small carpet cleaning company in South Florida approximately 20 years ago.
Since then, a few things have changed.
New service offerings, three growing locations in West Palm Beach, Orlando, and Houston, and thousands of clients impacted by our A+ team.
We are proud of where we have come from, and are looking forward to impacting lives for years to come.
If you are interested in learning more about how you could make a difference, apply today
Entrusted is an Equal Opportunity Employer, drug free workplace, and complies with ADA regulations as applicable.

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