Project Administrative Coordinator

If you're looking for a role where your organizational skills, attention to detail, and coordination expertise can drive smooth operations—and you enjoy supporting teams and ensuring projects run flawlessly—
Entrusted may be your new work family
We are a family-owned restoration company doing work that matters, building trust with clients facing water damage in their homes. As our
Project Admin Coordinator
, you'll play a critical role in scheduling and coordinating estimator and project manager meetings, managing permits, and maintaining accurate project documentation to support our fast-paced operations.

We don't require restoration industry experience—we're looking for someone who is highly organized, proactive, and ready to support multiple teams while keeping projects on track.

If that sounds like you, keep reading

What would I be doing?

• Schedule estimator and project manager meetings, including reinspections and client visits
• Track, create, and maintain project documentation and calendar events with accurate notes
• Maintain and update Estimators' and Project Managers' DPTs and trackers
• Prepare and track permits, inspections, and related documentation
• Communicate with internal teams and external partners to ensure everyone is informed
• Follow up on open tasks and maintain accountability systems
• Upload documents to company portals and assist with other administrative tasks as needed
• Work full-time in-office, actively engaging in Entrusted's people-first culture
• Learn and grow in preparation for future development opportunities within the company
• Other duties as assigned

What does winning look like?

• All project documentation, permits, and schedules are accurate, complete, and submitted on time
• Internal teams and external partners feel supported and informed
• Communication is clear, professional, and proactive
• Tasks are organized and detail-focused, even in a fast-paced environment
• You take ownership of responsibilities while growing in skill and confidence

What skills does it take to win?

• Strong work ethic with the ability to work quickly and efficiently
• Learner's mindset—humble, teachable, and willing to grow
• Excellent attention to detail and organizational skills
• Clear written and verbal communication
• Comfortable using technology and proficient with spreadsheets, internal software, and communication platforms
• Positive attitude and alignment with Entrusted's values and team culture

What about compensation and benefits?
Benefits
We provide competitive salary compensation and love to reward our team members based on performance. We also offer a comprehensive benefits package, which includes:

• 401k retirement program
• Health, dental, and vision insurance
• Company provided life insurance and short / long term disability
• Paid vacation, paid sick time, paid holidays, and paid paternity/maternity leave
• Company paid access to Dave Ramsey's SmartDollar Financial program (including 1 on 1 financial coaching)
• Gym reimbursement
• And more

"Make an Impact" Culture
We are passionate about growing and making an impact together, which is why we are so strongly committed to our core values.

We are a team who values
working hard
, because of how it positively affects others.

We value
integrity
, because doing the right thing regardless of who is watching is foundational to making a lasting impact on others.

We value
people
, because we are committed to a culture of care - we do good to one another.

We value
development
, because we know current team will be the ones who will drive the growth of the business.

And having fun? Absolutely. Check out our culture video on our website.

When Entrusted Started Making an Impact
We started with humble beginnings as a small carpet cleaning company in South Florida approximately 20 years ago.

Since then, a few things have changed.

New service offerings, three growing locations in West Palm Beach, Orlando, and Houston, and thousands of clients impacted by our A+ team.

We are proud of where we have come from, and are looking forward to impacting lives for years to come.

If you are interested in learning more about how you could make a difference, apply today

Entrusted is an Equal Opportunity Employer, drug free workplace, and complies with ADA regulations as applicable.