Administrative Assistant
6 days ago
Position: Office Representative / Administrative Assistant
Employment Type: Full-Time (40 hours/week; Monday to Friday, 8:00 AM – 4:00 PM) Compensation: Based on experience
About Us
We are a reputable and growing HVAC company committed to delivering excellent service and customer satisfaction. We pride ourselves on professionalism, integrity, and teamwork. As we continue growing, we're seeking a capable Office Representative / Administrative Assistant to join our team and help keep our operations running smoothly.
Key Responsibilities
You will play a pivotal role in coordinating our day-to-day field operations and supporting both our team of technicians and customers. Your duties will include, but not limited to:
- Answering incoming phone calls and professionally addressing inquiries
- Dispatching technicians efficiently and managing technician schedules
- Scheduling service jobs and appointments
- Responding to general email correspondence
- Processing incoming deliveries, and mail for the company
- Sorting documents and packing slips to correspond with service job needs
- Creating and updating customer records in company systems
- Scanning, printing, and managing document copies as needed
- Assisting with accounts receivable tasks: verifying labor and parts for service jobs inpreparation for invoicing
- Skills & Qualifications
- Proficient with QuickBooks Online for bookkeeping / invoicing tasks
- Strong experience with Microsoft Excel, Word; comfortable using MacBook OS
- Familiarity with Google apps / services
- Excellent organizational skills, accuracy, and attention to detail
- Strong verbal and written communication skills; ability to handle multiple tasks and priorities
- Customer-focused, punctual, and professional demeanor
- Fast learner and ability to problem solve on own/use resources to find answers
- Familiarity with Dispatch Software - will train
What We Offer
- Schedule: Monday through Friday, 8:00 AM - 4:00 PM
- Compensation based on experience
- Personal time off
- Medical, vision and retirement. If you are value-driven, detail-oriented, and ready to join a busy, team-oriented HVAC business, we'd like to hear from you. Please submit your resume and a cover letter outlining relevant experience, and why you would be a good fit.
Tammy White
Four Seasons HVAC LLC
Hyde Park VT
Job Type: Full-time
Pay: $45, $55,189.87 per year
Benefits:
- Health insurance
- Health savings account
- Paid time off
- Parental leave
- Retirement plan
Work Location: In person
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