Receptionist/Administrative Assistant

5 days ago

Portland, Oregon, United States T&A Towing Services LLC Full time $30,000 - $50,000 per year

Job Summary

We are seeking an energetic and detail-oriented Receptionist/Administrative Assistant to join our dynamic team. In this vital role, you will serve as the first point of contact for visitors and callers, ensuring a warm, professional, and efficient experience. Your organizational skills and office management expertise will support daily operations, streamline administrative processes, and enhance overall office productivity. This position offers an exciting opportunity for someone who thrives in a fast-paced environment, possesses excellent communication skills, and is eager to contribute to a positive workplace atmosphere.

Duties

  • Greet visitors warmly and professionally, managing front desk operations with enthusiasm and efficiency
  • Answer multi-line phone systems promptly, directing calls accurately and courteously while practicing excellent phone etiquette
  • Manage appointment scheduling and calendar coordination using tools like Google Workspace or Microsoft Office Outlook
  • Perform data entry, maintain filing systems, and ensure all records are accurate and up-to-date
  • Assist with basic bookkeeping tasks using QuickBooks or similar accounting software to support office financial processes
  • Provide exceptional customer service by addressing inquiries, supporting clients or patients, and resolving issues promptly
  • Support office management tasks such as supply ordering, inventory tracking, and maintaining a clean, organized workspace
  • Proofread correspondence, documents, and reports to ensure clarity and professionalism before distribution
  • Handle clerical duties including photocopying, scanning, mailing, and document preparation with precision
  • Support personal assistant responsibilities such as travel arrangements or special project coordination when needed

Skills

  • Proven experience in office administration or clerical roles with strong organizational skills
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications
  • Familiarity with multi-line phone systems and excellent phone etiquette skills
  • Experience with QuickBooks or other bookkeeping software is highly desirable
  • Bilingual abilities to communicate effectively with diverse populations are a plus
  • Strong computer literacy including data entry, proofreading, and document management
  • Exceptional time management skills to prioritize tasks efficiently in a busy environment
  • Previous experience as a receptionist in medical or dental offices is advantageous but not required
  • Demonstrated customer service skills with a friendly yet professional demeanor
  • Ability to handle sensitive information discreetly with confidentiality and integrity
  • Personal assistant experience or office management background will be considered an asset

Join us in creating a welcoming environment where organization meets exceptional service This paid position offers the chance to develop your administrative expertise while contributing meaningfully to our team's success. We value proactive individuals who are eager to support our daily operations with enthusiasm and professionalism.

Job Type: Full-time

Pay: $ $28.13 per hour

Benefits:

  • 401(k)
  • Dental insurance
  • Health insurance
  • Paid time off
  • Vision insurance

Work Location: On the road

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