Procurement Specialist

3 days ago

Fremont, California, United States Planet Pharma Full time $60,000 - $90,000 per year

NO RELOCATION OR PhD CANDIDATES WILL BE CONSIDERED FOR THIS POSITION

On-Site, Alameda, California

6 Month Contract (May extend or convert to permanent)

$35/hour - $41/hour W2

Must Have Skills/Experience:

  • Completed bachelor's degree with 3+ years of industry-based experience, post-graduation, OR, a completed master's degree and 1+ year of industry-based experience, post-graduation
  • Degree in Supply Chain, Procurement, or related discipline
  • Advanced experience with Microsoft Excel
  • Extensive experience in Procurement
  • Experience with Ariba
  • Experience with Microsoft 365
  • Experience with Microsoft Outlook
  • Experience with P2P
  • Experience with SAP

Preferred Skills/Experience:

  • Experience with Ad Hoc Analysis
  • Experience with Ad Hoc Reporting
  • Lean Six Sigma Certification
  • Experience with Microsoft PowerPoint
  • Experience with Tableau

Position Summary:

  • The Procurement Specialist will have an end-to-end understanding of the Indirect Source-to-Pay process and the ability to work cross-functionally with internal & external partners.
  • The primary responsibility of the Procurement Specialist will be to serve our internal customers by performing assigned procurement functions which will include: creating & converting goods & services Requisitions to Purchase Orders per designated categories, performing follow-up and tracking of orders when applicable, obtaining quotes and other required vendor information for compliant purchasing, and entering and updating purchasing information in SAP & Ariba.
  • This role may include collaboration with Category Managers in sourcing goods & services, key vendor relationship management, other stakeholders across the business as needed.
  • The Procurement Specialist will support Procurement projects assigned by manager and provide purchasing training to supporting departments.
  • This role will provide insightful analysis using procurement, vendor master, and accounts payable data to make recommendations for continuous improvement within the Source-to-Pay operation.

Position Responsibilities:

  • Collaborate with key stakeholders and develop strong internal relationships to ensure requisitions and purchase orders (goods and services) are transacted efficiently and effectively to meet internal customer needs.
  • Provide training and day-to-day support on procurement systems, policies, and processes for end users.
  • Manage CAPEX and special product procurement (i.e., regulated chemicals, reagents, or hazardous materials) while following company procedures and external requirements for such goods.
  • Rectify accounts payable and receiving discrepancies when necessary.
  • Support supplier onboarding and assist with supplier maintenance of records and other master data in SAP.
  • Provide cross-functional support for small-medium scale projects that lead to efficiency on procurements systems, processes, and tools, and within Procurement Operations.
  • Provide analytical support for procurement projects.
  • This may include utilizing Tableau, Excel, or AI-powered agents to generate reports for reviewing procurement activities and identifying continuous improvement opportunities.

Knowledge, Skills, and Abilities:

  • Comprehensive understanding of the Indirect Source-to-Pay process
  • Demonstrated analytical and problem-solving skills in a collaborative environment
  • Exceptional customer service and prioritization skills
  • Comprehensive understanding of the necessity of Vendor Master, PO accuracy & completeness
  • Working knowledge of elements of capital expenditure purchases
  • Possess a high degree of integrity, accept responsibility for work activities, and have the drive to see them through to timely completion
  • Proven team player and collaborator yet effectively works independently
  • Builds productive internal and external working relationships
  • Applies existing and acquired job skills and company policies/procedures to all endeavors
  • Professional and clear communication skills both written and oral
  • Works on complex problems of diverse scope that require evaluation of a variety of factors and able to resolve a wide range of issues in creative ways
  • Able to outline process improvement solutions to enhance efficiency and scalability and proactively identify and provide updates and/or escalation
  • Uses professional concepts, company policies & problem-solving skills to work on issues of varied scope where analysis of data and options requires systems knowledge and process improvement mindset
  • Able to foster a constructive team environment
  • Has a strong willingness to continue learning new skills and positively adapts to change

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