Administrative Office Assistant

Job no: 553780

Work type: Staff

Location: Fullerton

Categories: Confidential, Administrative, Probationary, Full Time

Job Title

Administrative Office Assistant

Classification

Confidential Office Support I

AutoReqId

553780

Department

President's Office

Division

President's Office

Salary Range

Classification Range $3,494 - $5,521 per month

(Hiring range depending on qualifications, not anticipated to exceed $3,494 - $4,000 per month)

Appointment Type

Ongoing

Time Base

Full Time

Work Schedule

Monday – Friday, 8:00 AM – 5:00 PM

About CSUF

Standing on 241 acres in the heart of Southern California, Cal State Fullerton was founded in 1957 and has grown to serve more than 43,000 students. As a leading campus of the California State University system, the University serves as both an intellectual and cultural hub for the region and a driving force in workforce and economic development.

We are dedicated to student success through innovative, high-impact educational experiences and robust support programs. Equally, we invest in the growth of our staff, faculty, and administrators through orientations, training opportunities, and ongoing professional development.

As a member of the Titan Community, you'll have access to a wide range of campus resources and experiences—including the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden, cultural performances at the Clayes Performing Arts Center, Titan Athletics events, the Titan Recreation Center, and our Employee Wellness Program.

Job Summary

It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University's mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish.

About the Position:

Serving over 40,000 students, many of whom are the first in their family to attend college, California State University, Fullerton is one of the most transformative universities in the state. There is an opportunity to grow a career. The University is searching for a member of staff who is diplomatic, proactive and possesses excellent communication skills to join the President's Office as an Administrative Office Assistant (Confidential Office Support I). The ideal candidate in this role should have a positive attitude and an active, energetic mind that is characterized by highly ethical practices and a commitment to inclusivity, openness, flexibility, integrity, and kindness.

Under general supervision, the Administrative Office Assistant provides essential clerical and administrative support to the President's Office. As the initial point of contact for visitors and callers, this role involves assisting with routine inquiries and directing them to the appropriate resources. Key responsibilities include screening phone calls, drafting both routine and confidential correspondence, and maintaining confidential records with a high degree of discretion. The Administrative Office Assistant supports both physical and digital filing systems, handling sensitive mail, and assisting with various office functions such as record keeping and scheduling. This role requires the ability to interpret and apply campus-wide and system-wide operating policies and procedures.

Additional duties include making reservations and scheduling for the President's Office conference room, as well as preparing and maintaining meeting spaces. The Administrative Office Assistant also provides support for events, hospitality, and purchasing activities. Acting as a delegate, the role involves reconciling procurement cards and supporting travel. Requires a commitment to maintaining confidentiality and providing exemplary administrative support to ensure the smooth operation of the President's Office. Other duties as assigned.

Essential Qualifications

Bachelor's degree from an accredited four-year college or university or professional training program specific to the position and directly related work experience, or a combination of education and experience which demonstrates the ability to perform the essential function of the position. Must have a basic foundation of knowledge of the principles of organization, administration and management; and the ability to analyze and find solutions to problems, work independently, communicate effectively, and write clear and concise reports.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position.

License/Certifications

A valid California driver's license.

Special Working Conditions

Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator

Additional Information

California State University, Fullerton is committed to fostering an environment where students, staff, administrators, and faculty thrive. We welcome individuals ready to make an impact on student and staff success to apply and become part of the Titan Community. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

Cal State Fullerton is an equal opportunity employer that prohibits discrimination based on regardless of race, sex, color, ethnicity, national origin, or any other protected status.

As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Multiple positions may be hired from this recruitment based on the strength of the applicant pool.

If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position.

Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.

Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process.

Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration.

California State University, Fullerton is not currently sponsoring any new H-1B petitions for staff, management, or faculty positions.

Advertised: Dec Pacific Standard Time

Applications close: Jan Pacific Standard Time