Administrative Assistant – Automotive Dealership

2 weeks ago

Fullerton, California, United States auto sale of k and z Full time $25,000 - $43,000 per year

Job Summary

We are seeking a dynamic and detail-oriented Administrative Assistant to join our automotive dealership team. In this vital role, you will serve as the first point of contact for visitors and clients, manage daily office operations, and support various administrative functions to ensure smooth dealership workflows. Your energetic approach and organizational skills will help foster an efficient, welcoming environment for both staff and customers. This position offers an exciting opportunity to be part of a fast-paced, customer-focused automotive setting where your proactive attitude makes a real difference.

Responsibilities

  • Greet visitors, clients, and vendors professionally at the front desk, providing exceptional customer service with friendly phone etiquette.
  • Manage multi-line phone systems, directing calls accurately and efficiently while maintaining a positive caller experience.
  • Handle data entry tasks using Microsoft Office, Google Workspace, and QuickBooks to maintain accurate records of sales, inventory, and financial transactions.
  • Organize and file documents systematically, ensuring easy retrieval and compliance with dealership policies.
  • Support office management duties such as calendar management, appointment scheduling, and coordinating meetings or events.
  • Assist with bookkeeping tasks including basic bookkeeping, invoicing, and expense tracking to support dealership financial operations.
  • Perform clerical duties such as proofreading correspondence, managing incoming/outgoing mail, and maintaining office supplies inventory.
  • Process dealership paperwork for sales, service, financing, and vehicle deliveries
  • Assist with title & registration submissions and documentation
  • Verify accuracy of sales contracts, invoices, and deal jackets
  • Maintain customer records and dealership files
  • Answer phone calls and greet walk-in customers
  • Schedule appointments and manage communications between departments
  • Handle clerical duties: data entry, copying/scanning, email management
  • Support accounting tasks such as payments, deposits, and reconciliation (optional depending on your needs)

Qualifications

  • Proven office experience with strong organizational skills and attention to detail.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and basic computer literacy.
  • Experience with QuickBooks or similar accounting software is preferred.
  • Excellent phone etiquette with the ability to handle multi-line phone systems confidently.
  • Bilingual abilities are highly desirable to serve diverse clientele effectively.
  • Previous experience in customer service or as a receptionist in an automotive or medical/dental setting is a plus.
  • Strong typing skills along with time management capabilities to prioritize tasks efficiently.
  • Knowledge of office management procedures including filing systems, data entry, proofreading, and calendar management. Join our team where your energy fuels our success We value proactive individuals who thrive in a vibrant environment dedicated to delivering outstanding customer experiences while supporting seamless dealership operations. Your organizational prowess combined with excellent communication skills will help us drive excellence every day

Pay: From $21.00 per hour

Expected hours: 20.0 per week

Work Location: In person

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