Administrative Assistant

2 weeks ago

Scottsdale, Arizona, United States Wallace Plese + Dreher | Arizona CPAs | Accountants Full time $40,000 - $70,000 per year

Front Desk Administrative Assistant

Locations:
Scottsdale, AZ or Chandler, AZ

About Wallace Plese + Dreher

At Wallace Plese + Dreher, we believe that our success starts with our people. We've built our firm on strong relationships, professional integrity, and a culture of collaboration. Our team members enjoy meaningful work, opportunities for growth, and the satisfaction of helping clients thrive.

We are proud to be recognized as one of Arizona's leading locally owned CPA firms – where every individual is valued and encouraged to grow in a supportive, professional environment.

About the Role

We are looking for a professional, friendly, and detail-oriented
Front Desk Administrative Assistant
to join our administrative team. This person will be the welcoming face of our firm, providing outstanding client service while keeping our front office running smoothly and efficiently.

This position is
on-site
and you can choose from our Chandler or Scottsdale office.

Responsibilities

  • Greet all clients – in person and over the phone – in a professional and welcoming manner.
  • Manage multi-line phone system to handle incoming calls efficiently.
  • Maintain the cleanliness and professional appearance of the reception area and conference rooms.
  • Manage coffee and break areas, coordinating with outside vendors for stocking supplies.
  • Set up conference rooms according to layout and meeting requirements.
  • Sort and distribute incoming mail; manage all outgoing mail and deliveries.
  • Coordinate meal orders for meetings and in-house presentations.
  • Use software to electronically label and file client documents.
  • Perform general administrative tasks including scanning, scheduling meetings, and client communications.

Requirements

  • Minimum of
    2 years of relevant experience
    in an administrative or front office role.
  • CPA firm experience preferred.
  • Ability to work from either the Scottsdale or Chandler office as needed.
  • Excellent verbal and written communication skills.
  • Strong organizational skills and attention to detail.
  • Ability to manage multiple tasks effectively in a fast-paced environment.
  • A positive, professional demeanor with a focus on superior client service.
  • Proficiency with Microsoft Office and general computer literacy.
  • Dependability, integrity, and a team-oriented attitude.

Physical Requirements

  • Light to moderate physical effort.
  • Ability to sit for extended periods.

Why You'll Love Working Here

At Wallace Plese + Dreher, we take pride in maintaining a
professional yet personable
culture where people enjoy coming to work each day. You'll find:

  • A
    collaborative, respectful environment
    that values your contributions.
  • Community involvement and team activities
    that make work meaningful.
  • Professional development and mentoring
    opportunities at every level.
  • A chance to grow with one of the
    most trusted and respected CPA firms in Arizona.

Join our team and help us continue to deliver the exceptional service our clients have come to expect.

Apply today to become part of a firm that values excellence, teamwork, and integrity.

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