Administrative Assistant

5 days ago

New York, New York, United States Work at Acme Full time

The Administrative Assistant will be responsible for performing a wide range of duties including providing support to senior level management, performing Human Resources administrative tasks and operations support to sustain the efficient operation of the Burlingame site.

The following reflects management's definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign or reassign duties and responsibilities to this job at any time due to reasonable accommodation or other reasons.

  • Support Senior level management with scheduling meetings, domestic and international travel arrangements, expense reports, and written correspondence.
  • Contribute to team objectives by assisting departments with projects and tasks. Sort and distribute all incoming and outgoing correspondence.
  • HR Administrative functions; onboarding (new hire orientation and paperwork), scheduling interviews, greet candidates upon arrival and roll out HR related initiatives.
  • Establish, organize and manage the maintenance of office records, ensuring complete accuracy and confidentiality
  • Responsible for ordering and maintaining all supplies and food for office.
  • Collaborate with Facilities Manager to maintain office equipment and space.
  • Proactively support office needs.

Minimal Qualifications:

  • Bachelor's degree or 2 years equivalent experience.
  • Proficiency in Microsoft Excel, Word, PowerPoint, Outlook.

Preferred Qualifications:

  • Ability to work independently on a broad variety of projects.
  • Strong communication of the English language, including reading comprehension, oral and written communication skills.
  • Ability to establish and foster healthy working relationships.
  • Strong level of influence and negotiation skills.
  • Ability to deliver effective results, meet tight deadlines and targets.
  • Possess good judgment and decision-making skills.
  • Experience with basic Human Resources administrative tasks, including but not limited to on-boarding.
  • Must successfully handle highly confidential information.

Physical/Mental Requirements: While performing the duties of this job, the employee is frequently required to do the following:

  • Sitting, using a computer
  • Lifting 5-10 lbs. occasionally

Work Environment:

  • Office Setting 100%
  • No travel

Required experience:

  • supporting Senior Level management: 2 years

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