Administrative Assistant

2 days ago

New York, New York, United States S3 Full time

Job Description

STRATEGIC STAFFING SOLUTIONS HAS AN OPENING

Job Title: Administrative Assistant
Location: New York, NY (100% onsite) 
Duration: 12+ Months
Rate: 40/HR (Max rate) 
Schedule: Monday - Friday 8-5

Job Summary & Responsibilities:

  • Provide administrative support in a team-oriented environment; Flexibility to support varying teams and cover where necessary
  • Proactive and detailed calendar management across multiple time zones, prioritize meeting requests, including coordination of complex meetings and phone/video conference calls
  • Manage a high volume of incoming phone calls; take detailed and accurate messages while interacting with high level business leaders and clients in a professional manner
  • Coordinates domestic and international travel arrangements as required, including visa procurement, and processes expense reports or related invoices in a timely manner.
  • Arrange internal and client meetings on and off Company campus   working with conference services to book conference rooms and catering, register guests, ensure materials organized
  • Perform general administrative duties including but not limited to phone answering, time entry, copying, scanning, filing, mailing, archiving and other ad hoc projects as requested

Skills & Qualifications Required:

  • Experience as an Administrative Assistant supporting executives in a complex environment, preferably in financial services, private sector or government.
  • Strong proficiency in MS Word, Excel, PowerPoint, Outlook and Zoom is required.
  • Familiar with expense platforms such as SAP Concur
  • Ability to exercise excellent judgement and discretion in dealing with confidential material or handling highly sensitive information.
  • Excellent interpersonal skills and teamwork; ability and willingness to work collaboratively amongst assistant team based both locally and globally
  • Calm under pressure, can prioritize and handle multiple tasks efficiently and effectively in a busy environment
  • Requires excellent interpersonal and communication skills, both written & verbal. Ability to display a consistent, professional degree of communication.
  • Extreme attention to detail and organizational skills, with ability to prioritize tasks.

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