Real Estate Operations

1 week ago


Yorba Linda, California, United States Weller Group @ Keller Williams Realty Full time

Top North Orange County Real Estate Team Seeking Part-Time Operations & Event Assistant

The Weller Group @ Keller Williams Realty is currently seeking to fill the role of Operations & Event Assistant. This is an hourly position that will provide administrative and operational support to our licensed real estate agents/Realtors.

The daily, weekly and monthly activities of the Operations & Event Assistant will include:

  • Database Management & Entry including the following databases and CRM's
  • KW Command (CRM)
  • Send Out Cards (Offline Mail Marketing Program)
  • Prepare, Update, and Maintain Pipeline Reports
  • Managing Real Estate "Farms"
  • KW Command (CRM)
  • Managing Google Sheet
  • Coordinate the Preparation, Production, and Distribution of Print & Electronic Marketing
  • Coordinating with Team Virtual Assistant on Marketing
  • Canva graphic design
  • YouTube videos & upload
  • Daily & Weekly Social Media Management
  • Open House Operations
  • Assisted Licensed Agents/Realtors in Preparation for Open Houses
  • Coordinate Open House Sign Displays
  • Open House Supplies
  • Property Flyers, Brochures, and Brochure Stands
  • Sign-in Sheets
  • Marketing Collateral
  • Snacks & Refreshments
  • Event Operations
  • Manage Event Preparation Timelines and Checklists
  • Pre-Event Marketing
  • Online/Electronic/Email
  • Social Media
  • Print
  • Handle Event Registrations & RSVP's
  • Coordinate Events with Partners & Sponsors
  • Prepare Materials for Events
  • Prepare Event Supplies
  • Booth Pop-Up Tents, Table, Table Covers
  • Marketing Collateral
  • Client Appointment Preparation
  • Assist Licensed/Agents/Realtors in Preparation for Buyer & Listing Appointments
  • Coordinate and Prepare Estimated Net Proceeds Sheets
  • Prepare Listing Books
  • CMA
  • Marketing Overview
  • Realtor Resume
  • Property Records
  • Listing Calendars/Timelines
  • Coordinate Client Closing Gifts & Other Database "Touch-Points"

This position is part-time hourly, approximately 25-30 hours per week with the potential to evolve into a full-time position. This is an in-office position (not remote or hybrid). Functions will be performed in the office and offsite at specific event locations. A real estate license is not necessary or required, but a candidate may be asked to obtain their real estate license after demonstrating success for a period of time on the job. Weller Group is one of North Orange County's top real estate teams, and is growing. We anticipate this growing into a full-time position with potential growth opportunities beyond.

A great candidate possesses the following skills:

  • Organizational Skills
  • Problem Solving Abilities
  • Learning Based and Open-Minded
  • Proactive
  • A working proficiency of Google Suite, including Google Docs, Sheets, and Slides, and/or Microsoft Office Suite
  • Familiarity with marketing & graphic design software, such as Canva, is a bonus, but not required

If you are interested in learning more about this position, please email a resume & references to or submit your application through Indeed

Job Type: Part-time

Pay: $ $22.00 per hour

Expected hours: 25 – 30 per week

Benefits:

  • Professional development assistance
  • Tuition reimbursement

Work Location: In person



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