Office Manager

2 weeks ago

Birmingham, Alabama, United States Vulcan Last Mile Solutions LLC Full time $60,000 - $70,000 per year

About Us:

Vulcan Last Mile Solutions is a dynamic and rapidly growing service organization with expertise across multiple divisions. We are seeking a highly organized and detail-oriented Office Manager with strong accounting and administrative skills to oversee daily operations, support financial coordination, and manage vendor relationships.

Key Responsibilities:

  • Accounts Payable & Receivable: Process vendor invoices, reconcile accounts, and manage customer payments accurately and on time.
  • Expense Management: Track, categorize, and reconcile company expenses; manage payment processing through Melio and Ramp.
  • Procurement Support: Coordinate purchasing needs and submit approvals through leadership.
  • Fleet Compliance: Maintain records for vehicle registrations, renewals, and other compliance documentation.
  • Office Administration: Oversee daily office operations including filing, supplies, and vendor coordination.
  • Customer Service Support: Serve as a backup call taker and provide overflow support for other areas of the business as needed.
  • Financial Liaison: Collaborate with external accountants and bookkeepers to ensure timely reporting and accurate documentation.
  • Vendor & Contractor Coordination: Manage relationships with office and operational vendors, ensuring smooth service and communication.

Qualifications:

  • Proven experience in office management, accounting, or administrative support (service industry experience preferred).
  • Strong understanding of accounts payable/receivable and expense management systems.
  • Familiarity with Melio or similar payables platforms.
  • Excellent organizational skills with the ability to manage multiple priorities.
  • Proficient in Microsoft Office Suite and basic accounting tools/software.
  • Strong communication skills and a proactive, problem-solving mindset.

Why Join Us:

  • Collaborative and supportive team culture
  • Opportunities for professional growth and cross-departmental exposure
  • Competitive compensation and benefits package

Job Type: Full-time

Base Pay: From $50,000.00 per year

Benefits:

  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Employee assistance program
  • Health insurance
  • Life insurance
  • Paid time off
  • Vision insurance

Work Location: In person

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