Contract Specialist

Contract Specialist

Houston, TX

Contract

Certificates, licenses, etc. are required for the position:

• CSCP, CPIM or CPSM certifications a plus

Working Conditions:

• Normal office environment – Monday to Friday, 8-4 / 9-5

JOB SUMMARY/RESPONSIBILITIES:

• Responsible for coordinating end to end contracting from requirements definition, bidding, sourcing, negotiating, and securing agreements.

• Responsible for contract planning, engaging with business owners, determining contract strategy, selecting contracting methods, identification of contract risks and putting in place risk mitigation, negotiation and finalization of contracts and handover to business owners.

• Responsible for evaluating supplier performance and communicating results to operations; maintaining compliance with materials and services contracts.

• Interfaces with various levels of management and reports to the Contracts Manager.

Essential Duties / Functions:

1. Supports business with Contracting requests and determines Contract Strategy (existing agreement, new agreement, sourcing, bidding etc.)

2. Manage development, evaluation and execution of contracts and amendments for materials and services (M&S), professional services, or other contracts including related controls and approvals

3. Identifies, develops and implements opportunities for cost savings in contracting. (i.e., terms and rate negotiations, renewals, service levels, etc.); works with legal for endorsement on changes to model agreements

4. Supports business in review and preparing Scopes of Work for contracts

5. Monitors contracts and ensures that renewal or replacement contracts are in place such that there are not lapses in service availability

6. Leads bidding activities for projects, high value purchases, and other scenarios, as required, including providing advisory activities/recommendations on scopes of work, required exhibits, and other bid documents

7. Excellent customer service while interfacing with suppliers and other functions such as business owners legal, finance, tax, health and safety

8. Perform Supplier Qualification on vendors company would do business with financial considerations, safety, references, IT risks, technical capabilities, any conflicts, etc.

9. Analyze and document contract deliverables and requirements (KPI's) and monitors for efficiency

10. Identifies process improvement activities

11. Participates in internal assessments and in resolution of gaps

12. Ability to interface with multiple organizations and various levels of management

13. Participates and/or leads special projects

14. Maintains documentation and records per records retention policy

15. Supports P2P activities; identifies, develops and implements opportunities for efficiencies and process improvements

16. Provide updates and reports regarding contracting / purchasing status to stakeholders and management on a regular basis

17. Proven contracting experience for materials, services and ability to be flexible across all categories

Minimum education required of the position:

• A bachelor's degree in supply chain, business administration, or a related discipline

• Alternatively, candidates with 10 or more years of experience in contracts will be considered in lieu of a degree, HSD/GED Required

Minimum experience required of the position:

• 7+ years related contracting / procurement / supply chain experience

• 5+ years' experience in Oil & Gas (Mid-Stream Client a plus)

Minimum knowledge, skills and abilities required of the position:

• Proficiency in SAP

• Proficiency in Microsoft Excel, Word, PowerPoint and SAP

• Clear understanding of contracting and procurement processes

• Ability to action all steps in the contracting process

• Ability to improve processes and procedures

• Excellent analytical skills

• Strong negotiation skills

• Excellent verbal and written communication skills

• Strong ability to coordinate and lead the bidding process

• Strong understanding of control principles

• Excellent presentation skills

• Demonstrates initiative and excellent time management skills

• Ability to interface with multiple organizations and various levels of management

• Ability to ensure contracts and projects are moved to completion

• Proficiency in Open Text a plus

Required job competencies of the position:

• Negotiation

• Communication

• Building Strategic Working Relationships

• Persuasiveness

• Planning and Organizing

• Thoroughness

• Positive, "Can do" attitude

• Ability to ensure completion of contracts and activities.