Personal Executive Assistant

2 weeks ago

Beverly Hills, California, United States Vitamin World Usa Corporation Full time


Feihe, owner of Vitamin World- one of the leading Retailers in the Health and Wellness Industry for the past 40 years, is hiring We are seeking a Personal Executive Assistant to support our CEO. We are looking for a responsible and professional Personal Assistant to provide both home management and administrative support to the CEO/Chairman. The Personal Assistant will work on a one-to-one basis on a variety of tasks related to CEO's work, home and family responsibilities. The Personal Assistant must be fluent in Mandarin (both verbal and written) and be able to work evening hours as needed.

The Personal Executive Assistant will work on site in Vitamin World's Beverly Hills, CA office and form the CEO's home.. The expected annual salary range for this position is $65,000 - $75,000, based on experience and other related considerations.

Responsibilities and Duties:

  • Prepare translations of documents, emails, and presentations between English and Mandarin ensuring the translations convey original meaning and tone
  • Serve as an interpreter to facilitate communication between English and Mandarin speaking teammates
  • Attend evening business dinners and events to provide translation support
  • Act as a first point of contact for CEO correspondence and manage emails and phone calls by responding, passing on messages or highlighting them for review
  • Manage the CEO and family schedule, organize meetings and appointments as needed
  • Book and arrange travel including transport and accommodation. Work closely with Driver
  • Keep CEO apprised of important tasks and upcoming deadlines
  • Provide administrative support including compiling and preparing reports, presentations and correspondence
  • Pick up deliveries and run household errands as needed
  • Supervise household staff, such as housekeepers, private chefs, nannies, and maintenance staff to ensure that the home is well-kept at all times
  • Maintain inventory of all furnishings and equipment in the house, including ordering replacements
  • Managing the household's schedules and calendars
  • Arranging appointments for personal and professional needs
  • Scheduling home maintenance and repair work, and supervising projects
  • Shop for food, supplies, and other requested items.
  • Perform other duties as assigned

Qualifications: 

  • A High School degree required
  • 3+ years' experience as a personal assistant, executive secretary, executive assistant, administrative assistant, or related job experience performing personal assistant duties
  • Proficient in Mandarin language- both written and verbal communication skills
  • Able to work evening hours as needed
  • Strong computer and web skills with the ability to multitask
  • Proficient in Microsoft Office
  • Must be reliable, results-driven and professional
  • Discretion and trustworthiness: you will often be party of confidential information
  • Excellent oral and written communication skills
  • Strong organizational skills and the ability to handle multiple tasks while properly prioritizing urgent and high-impact work
  • The ability to be proactive and take the initiative where appropriate
  • Flexibility and adaptability

Vitamin World/Feihe is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

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