Extraordinary Sales/Exec Assistant Wanted

Job Overview

Are you a dynamic, highly organized professional with a passion for sales support and executive assistance? We are seeking an extraordinary Sales/Executive Assistant who thrives in a fast-paced environment, combines exceptional administrative skills with a proactive sales mindset, and is eager to contribute to a vibrant team. This role offers the opportunity to be the backbone of our sales initiatives while providing top-tier executive support, ensuring smooth daily operations and impactful client interactions. If you excel at multitasking, possess a keen eye for detail, and love making things happen, this is your chance to shine

Duties

• Provide comprehensive administrative support to senior executives and sales teams, including calendar management using Microsoft Outlook Calendar and Google Workspace.
• Coordinate and organize events, meetings, and client presentations with precision, handling logistics such as venue booking, catering, and materials preparation.
• Manage office operations efficiently—overseeing filing systems, data entry, bookkeeping with QuickBooks, and maintaining office supplies inventory.
• Handle multi-line phone systems with professionalism, practicing excellent phone etiquette while directing calls and taking detailed messages.
• Support project coordination efforts by tracking deadlines, preparing reports, proofreading documents, and ensuring timely completion of tasks.
• Assist with personal tasks for executives as needed, including scheduling appointments and managing travel arrangements.
• Conduct transcription of meetings or notes and perform proofreading to ensure clarity and accuracy in all communications.
• Utilize Microsoft Office Suite (Word, Excel, PowerPoint) to prepare presentations, reports, and correspondence that impress clients and internal teams alike.
• Maintain client files and manage customer service inquiries promptly and courteously to uphold our reputation for excellence.
• Support event planning activities from inception to execution—coordinating vendors, managing RSVPs via DocuSign or email confirmations, and ensuring seamless event flow.
• Oversee front desk responsibilities when needed—greeting visitors professionally and managing incoming mail or deliveries.

Experience

• Proven experience as an executive assistant or personal assistant supporting high-level professionals in a fast-paced environment.
• Demonstrated expertise in office management tasks such as filing systems, data entry, clerical duties, and bookkeeping using QuickBooks or similar software.
• Strong background in event planning, project coordination, and calendar management across multiple platforms including Microsoft Outlook Calendar and Google Workspace.
• Excellent organizational skills with the ability to prioritize tasks effectively while maintaining attention to detail under pressure.
• Exceptional communication skills—both written and verbal—with polished phone etiquette.
• Proficiency in computer literacy including Microsoft Office (Word, Excel, PowerPoint), Google Workspace applications (Docs, Sheets), transcription tools, proofing techniques, and data entry systems like Docusign.
• Prior experience in customer service roles or front desk operations is highly desirable.
• Familiarity with multi-line phone systems and office technology enhances efficiency in daily operations. Join us if you're ready to bring energy, precision, and enthusiasm to an exciting role that combines sales support with executive assistance This paid position offers a rewarding environment where your organizational talents will truly make an impact every day.

Pay: $ $30.05 per hour

Expected hours: 20.0 – 40.0 per week

Work Location: Hybrid remote in Beverly Hills, CA 90210