Administrative Assistant

3 days ago

New York, New York, United States Jefferies Financial Group Full time
Description

Jefferies Group LLC, the largest independent, global, full-service investment banking and capital markets firm headquartered in the U.S. focused on serving clients for 60 years, is a leader in providing insight, expertise and execution to investors, companies and governments. We offer deep sector expertise across a full range of products and services in investment banking, equities, fixed income, asset and wealth management in the Americas, Europe and the Middle East and Asia. Jefferies Group LLC is a wholly owned subsidiary of Jefferies Financial Group Inc. (NYSE: JEF), a diversified financial services company. 

Summary:

Jefferies LLC is seeking an Administrative Assistant for the Equity Research department in New York. The ideal candidate should be a team player, must exhibit strong attention to detail, communication skills, be adaptable to change, possess an ability to multi-task, and be efficient in a fast-paced, often demanding work environment. Essential aspects to success in this role are accuracy, follow-through, proactivity, and the ability to work with many different personalities while under pressure. 

Responsibilities include:

  • Provide high-level administrative support to senior management while supporting Analysts and their teams
  • Scheduling calls, meetings and accurate calendaring
  • Coordinating often complex travel arrangements according to Jefferies policies using SAP/Concur, including acquiring appropriate visas and approvals
  • Assuring timely delivery of presentations ahead of meetings and marketing trips
  • Creating and submitting Travel & Expense reports using Concur
  • Support with event planning, booking, scheduling, and registering of guests
  • Maintaining Analysts' contact and distribution lists
  • Providing general office support, including juggling multiple phone lines, file maintenance, copying, binding and shipping of presentations, filling in for other Assistants as needed, and other tasks as assigned

Qualifications:

  • 5 to 7 years of administrative experience supporting senior-level executives in a fast-paced, professional environment
  • Experience supporting teams within equity research, investment banking or similar financial institutions preferred
  • Candidates must be available to work onsite 5 days per week
  • Experience with Microsoft Word and Outlook is essential 
  • SAP/Concur experience required
  • Excel and PowerPoint experience preferred 
  • Strong communication and organization skills and ability to maintain confidentiality, given the sensitive nature of our business 
  • Administrative experience supporting multiple teams 
  • Ability to multi-task and anticipate team needs 
  • Bachelor's degree preferred

Primary Location Full Time Salary Range of $90,000 - $115,000. 

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