Administrative Assistant, Part-Time/Intern

2 weeks ago

New York, New York, United States E-J Electric Installation Co. Full time $40,000 - $60,000 per year

Job Title:
Administrative Assistant, Part-Time/Intern

Reports to:
CFO

Location:
Long Island City, NY

Position Summary
E-J Electric is seeking a motivated and detail-oriented Intern / Part-Time Administrative Assistant to join our team. This position is ideal for a college student or early-career professional seeking hands-on experience in office administration, project coordination, and operations within the construction industry, working directly with the CFO. The role offers exposure to multiple facets of business operations in a supportive, fast-paced environment.

Key Responsibilities

  • Provide administrative support to the project and operations teams.
  • Assist with document management, including filing, organizing, and maintaining digital and physical records.
  • Help coordinate schedules, calendar invitations, and meetings.
  • Track and compile expense reports and assist with basic financial recordkeeping.
  • Support project coordination by assisting with logs, submittals, and compliance documentation.
  • Perform general office duties such as scanning, copying, ordering supplies, and maintaining the organization of workspaces.
  • Collaborate with team members to support ongoing company initiatives and administrative needs.
  • Prepare and edit correspondence, reports, and meeting materials.

Qualifications:

  • Current college student or recent graduate (preferred fields: Business Administration, Construction Management, Communications, or related area).
  • Strong attention to detail and organizational skills.
  • Excellent written and verbal communication abilities.
  • Proactive attitude and willingness to learn in a fast-paced environment.
  • Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
  • Ability to work independently while maintaining professionalism and confidentiality.

Schedule:

  • Minimum of 20 hours per week guaranteed, in-person at our Long Island City office
  • Flexible scheduling is available to accommodate academic commitments.

About E-J:

The E-J Group is active in all facets of electrical contracting, bringing experience, expertise, and a national reputation to projects that range in size up to more than $300 million. With over 3,500 employees across 28 offices nationwide, E-J delivers full-service electrical solutions for rail systems, transit facilities, office buildings, hospitals, power generation, substations, transmission and distribution, renewables, co-generation facilities, roadway and outdoor specialty work, airports, industrial facilities, data centers, chip plants, universities, sports stadiums, extra high voltage distribution, utility, and gas infrastructure. At E-J, three generations of family expertise have built an organization that combines practical knowledge with modern technological innovation, providing rapid and efficient solutions for today's lighting, power, energy, and communication needs. E-J has a 126-year reputation for integrity, quality, and exceptional service in the electrical field. To learn more, visit

Salary Range:
$20 - $23/hour w/ experience and year taken into account

The E-J Group is an Equal Employment Opportunity Employer and ensures equal employment opportunity for all persons without discrimination on the basis of race, color, religion, sex, sexual orientation, national origin, age, disability, marital status, citizenship, or any other characteristic protected by law.

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