Specialist, Accounts Receivable

Posting Detail Information

Position Number

SE

Position Title

Specialist, Accounts Receivable

Job Type

Staff

FT/PT

Full-Time

Employee Class Description

Staff (ed. support)

General Position Description

Performs advanced financial analysis, auditing and accounting for college-wide Accounts Receivable operations.

Flexible Work Arrangement

Primarily Remote: Employee performs the majority of job duties remotely and may occasionally work on site, based on operational needs with advance notice, when possible.

Grade

2024

Exemption Status

Non-Exempt

Posting Number

S3630P

Location(s)

Orlando, FL West Campus

Proposed Work Schedule (Please note hours subject to change based on business needs)

Monday – Friday 8:00am – 5:00pm

This position operates in a Primarily Remote environment

Number of Vacancies

1

Posting Start Date

11/07/2025

Posting End Date

11/24/2025

Open Until Filled

No

Quicklink for Posting

Posting Detail Information

Temporary Position (Temp or Grant Funded) Details

Salary Range

$38,654 per year

Essential Job Functions

Description of Job Function

1. Monitors, audits and reconciles, and prepares reports for accounts assigned to the position.

Description of Job Function

1. Audits and processes all credit refunds due students and vendors.

Description of Job Function

1. Answers direct calls and in person interviews from students, parents, and vendors pertaining to the Accounts Receivable operational programs.

Description of Job Function

1. Follows all State statutes, College policies and procedures, and accounting principles and practices related with the position.

Description of Job Function

1. Provides support to other departments to maintain an accurate accounts receivable records.

Description of Job Function

1. Reviews all original documentation for authenticity and accuracy for processing.

Description of Job Function

1. Analyzes past due account balances and initiates contact with the customer.

Description of Job Function

1. Responsible for following proper audit procedures and maintaining necessary documentation for to support compliance and to provide external and internal auditors.

Description of Job Function

1. Interacts with financial aid, registration, and admissions in order to create a well-established student information record.

Description of Job Function

1. Administer the college tuition installment plan (TIPs) deferred payment program including verification of participants, monitoring daily contract activity, and calculating refunds.

Description of Job Function

1. Manage the Florida Prepaid Program including processing FTP file transfers to the State, exception analysis, invoice process, and telephone support.

Description of Job Function

1. Assists Bursar with account deletions and course re-registrations for unpaid accounts.

Description of Job Function

1. Creates queries and ad hoc reports from multiple software applications.

Description of Job Function

1. Maintains marketing materials and e-mail notification for each term.

Description of Job Function

1. Process all Title IV financial aid overpayments. Updates student records for those referred to the Department of Education.

Description of Job Function

1. Performs other duties as assigned.

Drivers License Requirement

Drivers License Requirement

Not Applicable

Required Qualifications

Required Minimum Education

High school diploma or general education degree (GED).

Required Field of Study

Other Required Qualifications

Must be granted security access to the Conserve Collections Portal (Cannot be in default with Valencia College; this applies to all types of financial obligations).

Required License/Certification

Preferred Qualifications

Preferred Education & Field of Study

Associate's degree in accounting or finance related field from a regionally accredited institution.

Preferred Type of Experience

Progressively responsible accounting experience.

Preferred Licenses/Certification

Knowledge, Skills and Abilities

Knowledge, Skills and Abilities

Knowledge of accounting principles and practices.

Knowledge of State and College rules, regulations, policies, and procedures.

Knowledge of Microsoft Office software (i.e. Excel, Word, and Access).

Demonstrates ability to access, input, retrieve, analyze, and report information from multiple software applications.

Skilled in interpersonal communications and critical thinking.

Ability to work under pressure without direct supervision.

Ability to communicate effectively both orally and in writing.

Ability to accurately handle tasks and provide customer service simultaneously.

Ability to remain calm and professional in emotionally charged situations.

Working Conditions

General Working Conditions

This job primarily operates in a professional office environment. The employee will routinely operate standard office equipment including but not limited to computers, keyboards, mouse, phones, photocopiers, printers, scanners, filing cabinets and fax machines. While performing the duties of this job, the noise level in the work environment is usually quiet to moderate.

Typical physical competencies include but are not limited to frequently remaining stationary, moving, reaching, positioning self and occasionally ascending/descending, lifting/moving objects weighing between 5-15 pounds. This job also entails frequently communicating, discerning and exchanging information, detecting and perceiving objects up close, at a distance, and the ability to adjust focus. Cognitive abilities include but are not limited to frequently using discretion, judgment, reasoning, memory, learning, maintaining confidentiality, comprehension, problem solving, and decision-making.

The typical work environment, physical and cognitive demands listed above are representative of those that must be met by an employee to successfully perform the essential functions of this job. The College has a process to identify and make available reasonable accommodations to enable individuals with disabilities to perform the essential functions.

Job specific working conditions

Job Specific Designation