Office Administrator, BIS Project Management

2 days ago

Piscataway, New Jersey, United States Binsky Full time

Who We Are

Binsky is a leader in world-class mechanical construction. Dedicated service to our clients has elevated us as the premier mechanical contractor for projects of all sizes and scopes. Innovation is the key at Binsky and along with our creative processes, we are always on the cutting edge of technology. Recognized as one of the most respected mechanical contractors in New Jersey and Pennsylvania, Binsky delivers high quality workmanship on projects from large traditional construction to commercial HVAC, plumbing, and service. Building incredible projects requires exceptional people. 

We are seeking an Office Administrator, BIS Project Management to join our Integrated Service Division.


Why We Need You

We need talented individuals, like you, who care about the company and our customers, and can help us continue to grow and succeed


The Role

The Office Administrator, BIS Project Management will play a crucial role in supporting the project management team. This role will handle tasks related to customer communication, purchasing, COI's, scheduling, planning and warranties.

Accountabilities: 

  • Communicate with external/internal customers as well as field technicians.
  • Develop a strong knowledge of Build Ops software program.
  • Develop a detailed understanding of all commercial service trades.
  • Generate, prioritize, schedule, and work with other departments to complete projects successfully.
  • Monitor and update status on all active jobs.
  • Close out all complete calls daily.
  • Ensure all tickets are signed off by customers, hours are correct before closing job and moving to billing.
  • Ensure that change orders and requests are in Build Ops and then tagged to the estimating department.
  • Be sure all labor is entered and coded properly.
  • Verify labor hours are submitted for all technicians timely.
  • Coordination of phone call coverage with fellow dispatchers during lunch hours

Qualifications:

Skills

  • Strong computer skills. Proficient with Microsoft Office Suite (word, excel, and outlook). Aptitude for learning internal systems, applications and workflow of the department.
  • Ability to prioritize and manage multiple tasks under distractions and time constraints in order to meet strict deadlines.
  • Excellent verbal and written communication skills.
  • Demonstrate strong organizational and time management skills.
  • Team player with the ability to build and cultivate superior customer service.
  • Maintain positive relationships with internal and external contacts while strengthening our relationships between our Brand and customers.

Education and Experience

  • High School Diploma or equivalent. Associate's degree preferred.
  • 1-3 years' experience in service coordination or equivalent.
  • Experience in working effectively under pressure and handling situations in a professional and calm manner.

Physical Requirements

Physical activity not limited to: walking, bending, kneeling/crouching, pushing, pulling, sitting and standing for long periods of time and lifting up to 20 lbs.

What We Offer

Binsky values the well-being of its employees and offers competitive wages and a range of benefits:

  • Medical, Dental and Vision benefits
  • 401k with company contribution
  • 8 paid holidays per year
  • Paid Time Off


Binsky is an EOE.

This job description does not necessarily represent an exhaustive list of responsibilities, skills, duties, requirements, efforts or working conditions associated with the job. While this is intended to be an accurate reflection of the job, management reserves the right to revise the job or require that other different tasks are performed as circumstances change.

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