Administrative Coordinator

Position Information

Recruitment/Posting Title

Administrative Coordinator

Job Category

URA-AFT Administrative

Department

SA-Asian American Cultural Ctr

Overview

The AACC offers a myriad of social, cultural, and educational opportunities designed to promote, respect and embrace the unique histories and cultural identities within the Asian Pacific Islander Desi American (APIDA) diaspora. The AACC provides a supportive environment for all Rutgers students and encourage academic and professional excellence through internship opportunities, peer to peer mentorship, leadership and professional development, and exploration of identity.

The AACC is one of four cultural centers under the umbrella of the Cultural Center Collaborative in the Division of Student Affairs. The four centers, which also includes the Center for Latino Arts & Culture, the Center for Social Justice Education & LGBT Communities, and the Paul Robeson Cultural Center work in partnership to support the needs of historically underrepresented and marginalized communities by creating welcoming and holistic learning environments inclusive of all identities and allies.

Posting Summary

Rutgers, The State University of New Jersey is seeking an Administrative Coordinator for Student Affairs – Asian American Cultural Center (AACC). The Administrative Coordinator manages and oversees all administrative functions and provides support to programmatic elements of the Rutgers University-New Brunswick Asian American Cultural Center (AACC).

Among the key duties of the position are the following:

• Manages the day-to-day operations of these offices, provides support to 3 other professional staff members, and directly supervises work study student employees.
• Supports the logistics and implementation of a variety of programs and events such as welcome programs, APIDA Heritage Month programs, and student leadership development programs.
• Performs professional, administrative, and operational tasks.
• Oversees space reservations.
• Processes contracts, invoices, and purchasing requisition.
• Handles hiring, onboarding, training, and payroll management for student employees.
• Arranges and coordinates the logistics for events and meetings, serving as the unit representative when working with the various venues, vendors, departments, and professional services.
• Participates as a full member of the unit in developing, administering, and evaluating the office's overall operation and programming.

FLSA

Nonexempt

Grade

04

Salary Details

Minimum Salary

Mid Range Salary

Maximum Salary

Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits

Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Position Status

Full Time

Working Hours

Standard Hours

37.50

Daily Work Shift

Work Arrangement

Union Description

URA-AFT Administrative

Payroll Designation

PeopleSoft

Seniority Unit

Terms of Appointment

Staff - 12 month

Position Pension Eligibility

ABP

Qualifications

Minimum Education and Experience

• Bachelor's degree in a related field and two (2) years of relevant experience; or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of student affairs and programming in a higher education setting.

Certifications/Licenses

• A valid driver's license would be required for this position.

Required Knowledge, Skills, and Abilities

• Excellent written and oral communication with attention to detail, as well as strong organizational and time management and event coordination skills.
• Strong customer service, and problem solving skills and ability to communicate effectively with new students, parents/families, faculty/staff and student leaders/employees.
• Demonstrated ability to possess a calm demeanor when communicating with different constituencies and diverse audiences.
• Ability to manage multiple priorities simultaneously and adhere to deadlines.
• Cultural competency to work with within cultural settings on a range of academic, student life, admissions, financial aid, counseling, health, disability and safety issues at a large, multi-faceted research university.
• Computer proficiency in Microsoft Office Suite, Outlook and virtual platforms such as Zoom.
• Ability to work both independently and as a constructive, collaborate member of the Cultural Center Collaborative team.

Preferred Qualifications

• Knowledge of purchasing, contract preparation and bid processes.

Equipment Utilized

• Proficiency in using Apple or PC computer systems.
• Microsoft Office Applications including Outlook, Word, Excel, and PowerPoint; Google platform applications such as Docs and Forms, Canva, and Adobe Suites.
• Zoom and other videoconferencing platforms;

Physical Demands and Work Environment

• May be required to travel to other campus locations and offices and lift boxes related to promotional items, as needed.

Special Conditions

• This position requires work hour flexibility during identified busy seasons. During those identified busy times, the position may also be limited and/or prohibited from taking vacation time. These times include but not limited to late August – September, late January – February, and late-March – mid- May.
• Available to work nights and weekends on occasion with schedules adjusted accordingly.
• Clean Driving Record.

Posting Details

Posting Number

25ST2270

Posting Open Date

11/04/2025

Special Instructions to Applicants

Regional Campus

Rutgers University-New Brunswick

Home Location Campus

Livingston (RU-New Brunswick)

City

Piscataway

State

NJ

Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.