Workforce Specialist

Job Title: Workforce Specialist

Job Description

This position is responsible for supporting the full cycle of pre-boarding, onboarding, employment changes, and offboarding processes. The role ensures a smooth integration of new employees into the organization by preparing letters, managing compliance tasks, facilitating orientation, and providing essential administrative support throughout the onboarding experience. This position rotates across functional areas within Shared Services and the Center of Excellence, including Pre-boarding, Onboarding, Employment Changes, and the Accelerated Response team. It involves adhering to established guidelines, using standardized forms and processes, performing data entry tasks, and maintaining accurate documentation to uphold the integrity of HR systems. Success in this role requires exceptional attention to detail, accuracy, and the ability to manage multiple priorities effectively.

Responsibilities

• Support the full cycle of pre-boarding, onboarding, employment changes, and offboarding processes.
• Ensure a smooth integration of new employees into the organization.
• Prepare letters and manage compliance tasks.
• Facilitate orientation and provide essential administrative support.
• Rotate across functional areas within Shared Services and the Center of Excellence.
• Adhere to established guidelines and use standardized forms and processes.
• Perform data entry tasks and maintain accurate documentation.

Essential Skills

• Microsoft Office proficiency, including Excel, Word, PowerPoint, and Outlook.
• Experience with human resources administration and onboarding.
• Ability to manage employee relations and provide administrative support.
• At least 3 years of experience in a Staffing Coordinator or Human Resources position.
• Strong verbal and written communication skills.
• Comprehensive knowledge of HR principles, practices, and standards.

Additional Skills & Qualifications

• Demonstrated ability to design and implement HR strategies.
• Bilingual proficiency in English and Spanish preferred.
• Highly dependable and discreet, with the ability to manage sensitive and confidential information.
• Thorough understanding of current labor regulations and applicable legal requirements.

Work Environment

The work environment consists of a standard office setting with flexible working hours from 8 to 5. Overtime work is allowed. The company is growing and has over 1,300 employees, with new facilities recently opened.

This is a Permanent position based out of Jacksonville, FL.

The pay range for this position is $ $ /yr.

full benefits package, company covers benefits.

This is a fully onsite position in Jacksonville,FL.

This position is anticipated to close on Dec 19, 2025.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email for other accommodation options.