Administrative Assistant

5 days ago

Las Vegas, Nevada, United States Western Automotive Ventures, Inc Full time

Administrative Assistant – Immediate Opening

Compensation: DOE

Medical, Dental, Vision, Short & Long term, Life insurance, and AFLAC 

Company background: Western Automotive Group, LLC. (DBA Big O Tires) with operations across the entire Las Vegas Valley. We have been in business since 2015 here in the valley and provide automotive tires and services. 

Job Title: We have an immediate opening for an Administrative Assistant.

Location: Las Vegas, NV. This position requires you to be on-site.

Responsibilities: General Administrative Duties. You'll be responsible to coordinate and manage schedule and server as the point of contact for the President and CEO. You should be able to multi-task and communicate effectively with all contacts. Answer phone, make calls, remind executive about the daily tasks, follow up with customers, and similar tasks.

Qualifications:

  • EXCEPTIONALLY SHARP, PROACTIVE, PUNCTUAL, DETAILED-ORIENTED, AND ORGANIZED
  • Minimum 2years experience in office position, administrative or executive assistant, management, operation, customer service, or assistance in office.
  • Must have a good sense of humor, otherwise need not apply 
  • Must have a college degree or 3-5 yrs experience in book keeping or accounting.
  • "Get things done" Attitude.
  • Be able to track tasks to completion
  • Able to work under time pressure/deadlines.
  • Strong internet skills (Searching online, Internet, Shopping online, etc).
  • Proficient in Excel, Outlook, and Word.
  • Legal to Work in the United States and be able to pass background check and screening.
  • Proficient in Quickbooks 

TASK EXAMPLES (Include but not limited to):

  • Professionally and immediately respond to correspondence (email / text /phone /etc)
  • Read and Summarize communications, documents, and projects.
  • Draft formal Letters, Proofread, manage email/Calendar, Check and reply to emails. Schedule large group conferences via Teams/WebEx/Zoom/etc.
  • Heavy work with Microsoft Office Suite. Manage email/Calendar, check and reply to emails.
  • Schedule large group conferences via Teams/WebEx/Zoom/etc.
  • Remind executive about the daily tasks, follow up with customers, and similar tasks, create PowerPoint presentations.
  • Experience with Microsoft office is highly preferred.
  • Check and process mail.
  • Answer phone, make calls, remind executives about the daily tasks, follow up with customers, and similar tasks.
  • Answer incoming phones and messages.
  • Draft general correspondence, including letters, memos, emails, and reports.
  • Take notes in meeting or attend conference call on behalf of the executive.
  • Manage schedules, emails, including confirming appointments and preparation for meetings.
  • Create word and power point presentations and present as needed.
  • Help Controller with daily logs 
  • Perform other tasks as required. Must be available after work hours.
  • Be able to work with colorful personalities as part of a dynamic team. 

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