Administrative Assistant

1 week ago

Las Vegas, Nevada, United States Ellsworth & Stout CPA's Full time

Overview

We are a busy and growing Certified Public Accounting (CPA) firm dedicated to providing exceptional tax, accounting, and advisory services to a diverse clientele of individuals and businesses. We pride ourselves on our professionalism, accuracy, and commitment to client service. We are seeking a highly organized, reliable, and detail-oriented Administrative Assistant to be an integral part of our busy team.

The Administrative Assistant will provide essential administrative and clerical support to our partners, CPAs, and staff, ensuring the smooth and efficient operation of the office. This role is a vital client-facing position that requires strong communication skills and the ability to manage multiple tasks effectively, especially during peak tax seasons.

Responsibilities

  • Client Interface: Greet clients and visitors in a professional, friendly manner, manage incoming phone calls, and handle client correspondence via email and mail.
  • Document Management: Prepare, process, and organize client documents, tax forms, and reports. Maintain accurate and confidential client files (both physical and electronic).
  • Workflow Coordination: Assist staff with maintaining project calendars and tracking deadlines to ensure timely completion of client engagements and tax filings.
  • General Administration: Manage calendars, schedule appointments, and meetings, prepare outgoing mail/packages (FedEx, priority mail), and order office supplies.
  • Minor Accounting Support: Assist with basic billing and invoicing, expense tracking, and accounts receivable/collections tasks.
  • Office Efficiency: Identify opportunities for process improvements and help maintain a professional and organized office environment.
  • Qualifications
  • Experience: Minimum 3 years of administrative or office experience required. Prior experience in a CPA firm or professional services environment is highly preferred.
  • Work Style: Ability to multitask, prioritize, and work under pressure to meet deadlines in a fast-paced environment. Positive attitude and willingness to learn and support various firm functions
  • Education: High school diploma or equivalent required; an associate or bachelor's degree is a plus.

Why Join Us

  • Competitive compensation and benefits
  • Skills: Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook) is a must. Familiarity with tax software (Practice CS and UltraTax) is a plus.
  • Core Competencies: Must be extremely organized, detail-oriented, and accurate in all work.
  • Communication: Excellent verbal and written communication and strong interpersonal skills are essential for positive client and team interactions.

Job Type: Full-time

Pay: $ $25.00 per hour

Benefits:

  • 401(k)
  • Dental insurance
  • Health insurance
  • Paid time off
  • Vision insurance

Ability to Commute:

  • Las Vegas, NV Required)

Ability to Relocate:

  • Las Vegas, NV 89117: Relocate before starting work (Required)

Work Location: In person

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