Administrative Assistant IV

Dexis is a dynamic professional services firm dedicated to partnering with government and community leaders both in the U.S. and internationally to achieve critical social outcomes in a rapidly changing world.
 
At Dexis, you will experience a corporate culture of inclusiveness, respect, fairness, and trust. You will be given the means and mentorship needed to succeed, and your creativity will be rewarded.

TDX – a joint-venture partnership between TIVC and Dexis Professional Services (DPS) – is implementing a program to provide the Joint Program Executive Office for Chemical, Biological, Radiological and Nuclear Defense (JPEO-CBRND), Joint Project Manager for CBRN Protection (JPM CBRN P)/USMC, and JPM CBRN Special Operations Forces (JPM CBRN SOF) with acquisition, business and information technology support services. This endeavor supports programs under the JPEO-CBRND purview and provides continuity of services with a seamless transition of existing acquisition, business, engineer, test, and logistic support services for the JPM CBRN P/JPM CBRN SOF/USAF. 

Administrative Assistant (EA) IV will support the JPM CBRN SOF Joint Product Manager, Deputy, and senior staff and execute day-to-day senior staff administrative functions. 

• Directly support the Joint Product Manager for Chemical, Biological, Radiological, and Nuclear for Special Operations Forces (JPM CBRN SOF) and Deputy (DJPM CBRN SOF) and execute day-to-day senior staff administrative functions. 
• Follow DoD and organizational templates and best practices. 
• Access, update, and maintain JPM CBRN SOF portion of the HQs Human Resources Data Base (HRDB). 
• Prepare or assist with the preparation of PowerPoint and other presentations for official briefings. 
• Operate video teleconferencing equipment and general audiovisual equipment and manage web conferencing connections for online meetings. 
• Assist with the day-to-day administration functions of the Senior Advisors, ensuring effective communications across all program areas. 
• Use DoD and organizational templates and best practices. 
• Manage day-to-day operations of the office by answering/screening phones; greeting visitors; managing and creating documents, briefings, and reports; and coordinates logistics to support conference rooms. 
• Manage, maintain, and de-conflict calendars and schedules for Senior Advisors, to include coordination with external agencies and organizations. 
• Maintain the daily and leave calendars for Senior Advisors, including holiday schedules and special events. 
• Coordinate all inter-agency (i.e., internal and external stakeholders, within Government and internationally) interaction, coordinating with staff and leadership of other organizations and planning and executing internal and external meetings, activities, and special events, and: 
  • Ensure locations are properly booked for use. 
  • Develop agendas. 
  • Send meeting requests and notifications. 
  • Ensure background documentation, visuals, and briefings are prepared. 
  • Set up the meeting space and web- or teleconference. 
  • Provide support throughout event(s). 
• Draft, review, coordinate, file, format, and update a variety of documents (e.g., memorandums, briefings, information papers, presentations, issue papers, meeting minutes, etc.). 
• Monitor travel and provide Defense Travel System (DTS) support and administration, as needed for Senior Advisors. 
• Create travel orders using DTS, coordinate travel arrangements for transportation and accommodations, create travel vouchers, and prepare required paperwork for OCONUS travel, when needed. 
• Maintain an internal personnel database and coordinate, distribute, and track daily inhouse taskers. 
• Maintain office reference materials and maintain up-to-date personnel rosters and organization charts. 
• Support classified meetings in approved conference rooms, following the approved processes for conducting such meetings. 
• Use the Document Staffing & Tasking System (DSTS) and ensure response due dates are met. 
• Track training requirements for JPM CBRN SOF staff, as required. 
• Load/Assist in uploading documentation onto the SharePoint. 
• Maintain the monthly strength report, coordinating directly each month with the staff as required and submit it to JPEO CBRND People Operations. 
• Maintain current the JPM CBRN SOF portion of the JPEO Human Relations Data Base (HRDB). 
• Attend meetings or discussions either in person, via telecon, or using MS Teams if onsite gatherings and/or travel are restricted. 

• Four (4) years of experience working at an executive level. 
• Four (4) years of experience using Microsoft Office suite of software, Outlook, Teams, PowerPoint, Excel, and Word. 
• Completion of DAU Acquisitions 1010 is preferred  
• Experience leveraging DoD, Army, and organizational templates and best practices. 
• Advanced business writing skills for draft memorandums and program documentation to support data calls and review final documentation for grammar and formatting. 
• Ability to communicate clearly and professionally across audiences and formats. 
• Active DOD Secret clearance. 

Below is the pay range aligned with this position. When developing a range, Dexis evaluates compensation holistically, triangulating between external market research, our budget for the position, and internal equity to arrive at a figure that is fair and competitive. Offers within this range will be based on an individual candidate's qualification, relevant education and experience, skills, performance, and organizational needs.

Dexis is on a mission to help solve today's most pressing global political, social, and economic challenges and create a world where all people are safe and prosperous. As a Dexis employee, you will be challenged, empowered, and mentored. Our motto is "find a way or make a way" — that's how Dexis goes "all in." How will you? 

If you are passionate about this opportunity, apply now

Only those applicants who meet the above criteria will be contacted for interview.

Dexis is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, sex, national origin, religion, pregnancy, disability, age, genetic information, military service, veteran status, ethnicity, citizenship, sexual orientation, gender identity, marital status, childbirth and related medical conditions, including lactation, or any other protected class under applicable law.

As part of a competitive benefits package for eligible employees, Dexis provides healthcare insurance in addition to other staff welfare benefits and perks.