Office Assistant II

2 days ago


Virginia Beach, Virginia, United States City of Virginia Beach Full time

The City of Virginia Beach Department of Human Services is seeking to hire a part time experienced Office Assistant to provide support to the program's clinical and supervisory staff. Assists the program's educator supervisor I with the various staff recognition, consumer and family special events and activities.  

Duties:

  • Prepare files for archives and maintains record of archived charts

  • Create and update forms for unit staff as needed

  • Order program forms from the city print shop as needed. Request state and contracted agency brochures and ensures adequate supply is maintained

  • Assist the Educator Supervisor I in planning for and organizing annual events, celebrations, and special events

  • Copy and maintain staff form packets for various consumer meetings (Assessment, Initial IFSP, 6 months, Annual, Transition, etc.) and ensure adequate supply

  • Enter data into the state Part C EHR (Trac-It) and DHS EHR (Cerner Millennium).

  • Receive, process, and respond to requests for medical records

  • Ensure all filing of clinical information is in consumer discharged records as received.

  • Assist when needed to answer program telephone and respond to requests/questions from public, professionals, and potential consumers.

  • Complete various routine "light" building and facility tasks (e.g., wipe out fridge, microwave, etc.)


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