Office Administrative Coordinator

1 day ago

Houston, Texas, United States Primary Services Full time

Join a dynamic organization in the energy sector where you'll play a vital role in supporting HR, facilities, and community engagement initiatives. Enjoy a collaborative, fast-paced environment with opportunities for professional development and meaningful impact. Work on projects that contribute to both operational excellence and community outreach within a leading midstream pipeline company.

Primary Services is excited to announce the role of
Office Administrative Coordinator
for a large, well-established client in the energy industry. The
Office Administrative Coordinator
will provide comprehensive administrative support across human resources, internal communications, philanthropy, and facilities management. This position is ideal for a detail-oriented professional who thrives in a multifaceted role and enjoys contributing to both business operations and employee engagement initiatives.

Responsibilities

  • Support recruitment efforts by scheduling interviews, managing candidate communications, and maintaining applicant tracking systems.
  • Prepare and distribute HR documents, including contracts, onboarding materials, and policy updates.
  • Maintain accurate and confidential employee records.
  • Coordinate internal communications, such as newsletters, announcements, and company-wide memos.
  • Organize company events and recognition programs to enhance employee engagement.
  • Assist in planning and executing philanthropic initiatives and community outreach programs.
  • Coordinate volunteer activities, maintain donation records, and generate philanthropy reports.
  • Provide administrative support to the Facilities Management team, including scheduling maintenance and managing vendor relationships.
  • Monitor office supplies and equipment to ensure smooth daily operations.
  • Maintain organized documentation and support compliance with safety and operational standards.

Qualifications

  • High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
  • Minimum of 2 years of experience in an administrative support role, preferably in a corporate or industrial environment.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Strong organizational and multitasking abilities with attention to detail.
  • Excellent written and verbal communication skills.
  • Ability to maintain confidentiality and handle sensitive information.
  • Experience supporting HR functions and familiarity with HR systems preferred.
  • Knowledge of internal communication tools and event coordination helpful.
  • Basic understanding of facilities operations and vendor management a plus.

This role offers an excellent opportunity to expand administrative expertise while supporting key operational, HR, and community initiatives in the energy industry. The position combines structure, variety, and professional growth within a respected organization committed to excellence and engagement.

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