Office Assistant
7 days ago
Job Summary
We are seeking a dynamic and highly organized Office Assistant to join our team In this role, you will be the backup receptionist and will assist our legal assistants/paralegals with moving personal injury cases forward by filing, ordering bills/records, ordering subrogation ledgers and all other tasks as needed. You will also be required to assist the attorneys and CFO with various tasks. If you thrive in a fast-paced setting, possess excellent communication skills, and enjoy multitasking, this is the perfect opportunity for you.
We work on a 9/80 schedule giving you every other Friday off, we have a monthly massage therapist in the office, Starbucks after staff meetings, company trips and much more
We welcome applicants who have a desire to be part of an established law firm and want a career, not just a job.
Duties
- Greet visitors and manage front desk responsibilities with professionalism and warmth
- Answer multi-line phone systems promptly, directing calls accurately and courteously
- Provide exceptional customer service by addressing inquiries and supporting client needs
- Assist with office management tasks such as supply inventory, equipment maintenance, and space organization.
- Handle clerical duties such as photocopying, scanning, mailing, and filing documents
- Maintain high standards of phone etiquette when communicating with clients and team members
Qualifications
- Proven experience in an office environment or administrative role with strong clerical skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
- Excellent organizational skills with the ability to prioritize tasks effectively
- Strong computer literacy with the ability to adapt to new software quickly
- Exceptional communication skills—both verbal and written—with professional phone etiquette
- Previous experience as a receptionist is advantageous
- Demonstrated ability to handle multiple tasks simultaneously while maintaining attention to detail
Job Type: Full-time
Pay: $ $20.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
Work Location: In person
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