Administrative Assistant

2 days ago

Grand Rapids, Michigan, United States Homeland Talent Solutions Full time

Job Summary

Homeland has partnered with a renowned nonprofit biomedical research organization known for its world-class scientific discoveries and educational outreach to hire an
Administrative Assistant
. The
Administrative Assistant
will provide comprehensive administrative and office support to multiple department personnel and assist with special projects—often involving highly confidential information. This role is critical to providing support to the team during a key transitional period. If you are a motivated and detail oriented professional looking to contribute to a dynamic team, we encourage you to apply for this exciting opportunity.

Responsibilities

  • Provide administrative support to multiple team members by answering calls, greeting visitors, managing standard and email correspondence, and coordinating calendars
  • Exercise tact and independent judgment when handling requests, resolving issues, and managing confidential matters
  • Plan, organize, and oversee small projects; effectively track resources and manage time
  • Establish and maintain filing and archiving systems while ensuring the confidentiality of records and manuals
  • Compile and coordinate data from various sources for reports, proposals, manuscripts, grants, and presentations—including technical and scientific content
  • Complete special projects such as managing office supplies, equipment, expense reporting, and work orders
  • Perform routine administrative tasks, prepare documents, and handle confidential information (eg, payroll or salary details)
  • Respond to inquiries and complete tasks requiring knowledge of office policies and procedures
  • Resolve routine issues, prepare correspondence, schedule meetings, and assist with event operations
  • Develop and maintain spreadsheets and serve as department timekeeper as needed
  • Provide basic training or guidance on standard operating procedures
  • Collaborate as a supportive team member and contribute as needed across functions
  • Perform other related duties as assigned

Requirements

  • High School Diploma or GED required; 2+ years of university or technical college training preferred
  • Minimum of 2 years of administrative experience
  • Strong organizational, analytical, and written/verbal communication skills
  • Ability to manage multiple projects and adapt to frequent interruptions and changing priorities
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), email platforms, and database applications
  • Demonstrated problem-solving, critical thinking, and follow-through
  • Ability to maintain confidentiality and exercise sound discretion

Additional Information

This temporary, on-site position offers paid parking and lasts 6–12 months, with the potential for permanent placement. Compensation ranges from $20–$30 per hour, depending on experience. Background check and drug screen are required.

Summary

Apply today

EEO Notice

Homeland LLC is an Equal Opportunity Employer. Homeland LLC provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state, and local laws. Homeland LLC complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

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