Administrative Assistant

Location:

U-Haul's in-house ad agency, A&M Associates, seeks a talented and organized individual to join our team as Administrator Assistant to the Architectural Illustration and Design Team. The ideal candidate will have a passion for project management and will be responsible for providing administrative support to ensure the efficient operation of the team. The Administrative Assistant will be crucial in facilitating communication and workflow, managing team tasks, and assisting with various projects.

Responsibilities:

Communication:

• Coordinate meetings and appointments, including scheduling and preparing necessary materials.

• Respond to emails and phone calls in a timely and professional manner.

• Draft and proofread correspondence, ensuring accuracy and professionalism.

Documentation and Filing:

• Assist in creating project folders, filing project documents and emails, and editing documents, reports, and presentations.

• Maintain team members' electronic filing systems.

• Maintain team members' project work list (Excel).

Task Coordination:

• Coordinate and follow up on tasks assigned to team members.

• Assist in project management by tracking project timelines (Excel).

Calendar Management:

• Manage and update the team's work and production calendar.

• Remind team members of upcoming deadlines and events.

Qualifications & Skills:

• 2+ years of administrative experience

• Strong organizational and multitasking skills with exceptional attention to detail.

• Excellent written and verbal communication skills.

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

• Experience with Adobe Acrobat or Bluebeam Revu for document markup and PDF management.

• Experience with SharePoint, OneDrive, Dropbox, or similar document-sharing platforms.

• Knowledge of design and construction phases (schematic design, design development, construction documents) is a plus.

• Ability to handle confidential information with professionalism and discretion.

• A positive, team-oriented attitude and a proactive approach to problem-solving.

U-Haul Offers:

• Full Medical coverage 

• Prescription plans 

• Dental & Vision Plans 

• New indoor fitness gym 

• Gym Reimbursement Program 

• Registered Dietitian Program  

• Weight Watchers  

• Onsite medical clinic for you and your family 

• Career stability 

• Opportunities for advancement 

• Valuable on-the-job training 

• Tuition reimbursement program 

• Free online courses for personal and professional development at U-Haul University 

• Business and travel insurance 

• You Matter Employee Assistance Program 

• Paid holidays, vacation, and sick days  

• Employee Stock Ownership Plan (ESOP) 

• 401(k) Savings Plan 

• Life insurance 

• Critical Illness/Group Accident 

• 24-hour physician available for kids 

• MetLaw Legal program 

• MetLife auto and home insurance 

• Mindset App Program 

• Discounts on cell phone plans, hotels, and more 

• LifeLock Identity Theft 

• Savvy consumer wellness programs - from health care tips to financial wellness 

• Dave Ramsey's SmartDollar Program 

• U-Haul Federal Credit Union 

• Wellness Program

U-Haul Holding Company, and its family of companies including U-Haul International, Inc. ("U-Haul"), continually strives to create a culture of health and wellness. Consistent with applicable state law, U-Haul will not hire or re-hire individuals who use nicotine products.  The states in which U-Haul will decline to hire nicotine users are: Alabama, Alaska, Arizona, Arkansas, Delaware, Florida, Georgia, Hawaii, Idaho, Iowa, Kansas, Maryland, Massachusetts, Michigan, Nebraska, Pennsylvania, Texas, Utah, Vermont, Virginia, and Washington. U-Haul has observed this hiring practice since February 1, 2020 as part of our commitment to a healthy work environment for our team.   

U-Haul is an equal opportunity employer. All applicants for employment will be considered without regard to race, color, religion, sex, national origin, physical or mental disability, veteran status, or any other basis protected by applicable federal, provincial, state or local law. Individual accommodations are available on requests for applicants taking part in all aspects of the selection process. Information obtained during this process will only be shared on a need to know basis.