Administrative Assistant II

7 days ago

Chicago, Illinois, United States The Fountain Group Full time $126,000 - $127,200 per year

Administrative Assistant (Security Operations)
Onsite - North Chicago, IL
Pay: $24-$25/hour (W2)
Schedule: Monday-Friday, 8:30 AM-4:30 PM
Overview
Join the Global Security Operations team supporting a Vice President and six direct reports. This role provides full administrative support within a high-visibility business operations environment. The ideal candidate is proactive, organized, and comfortable managing multiple priorities in a fast-paced corporate setting.
Key Responsibilities

  • Provide administrative support to the VP and leadership team, managing calendars, scheduling meetings, and coordinating domestic/international travel.
  • Prepare, review, and submit expense reports (Concur experience preferred).
  • Monitor and prioritize email communications, draft responses and flag actionable items.
  • Arrange catering and logistics for department meetings and team events.
  • Maintain departmental records and ensure compliance with company and legal retention policies.
  • Support purchasing activities and follow established company procedures.
  • Professionally interact with senior-level management and external partners.
  • Handle confidential information with discretion.

Required Skills & Qualifications

  • 2-5 years of administrative experience supporting leadership or corporate teams.
  • Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Teams).
  • Familiarity with SAP and Concur (preferred, trainable if not yet mastered).
  • Excellent multitasking, organization, and time-management skills.
  • Strong written and verbal communication skills with attention to detail.
  • Ability to maintain composure and confidentiality in a fast-paced environment.

Education

  • Associate's degree preferred (Bachelor's a plus); High School Diploma required.

  • administrative assistant i

    6 days ago

    Chicago, Illinois, United States Cook County Full time $40,000 - $80,000 per year

     Cook County OfficesUnder The President Administrative Hearings Auditor Bureau of Administration Bureau of Economic Development Bureau of Finance Bureau of Human Resources Bureau of Technology Facilities Office of the President Job Summary  Provides logistical support and administrative assistance to one or more supervisors or professional staff members....

  • administrative assistant

    3 days ago

    Chicago, Illinois, United States City of Chicago Full time $50,424 per year

    BID/JOB ANNOUNCEMENTADMINISTRATIVE ASSISTANTCHICAGO DEPARTMENT OF AVIATIONFINANCE DIVISIONNumber of Positions: 1(Additional Vacancies Possible Pending Budget Approval)Starting Salary: $50,424; Grade: B-10Applications for this position will be accepted until 11:59 pm CST onTuesday, December 9, 2025.*This position is open to the public and all current city...

  • Administrative Assistant

    1 week ago

    Chicago, Illinois, United States Tiffany & Co. Full time $60,000 - $90,000 per year

    PositionPosition Overview - Administrative Assistant, Chicago OfficeThe Administrative Assistant supports the administrative needs of the Mid-Atlantic Vice President. Specific responsibilities include: calendar management, travel coordination, expense processing, office management and meeting coordination. This role also collaborates with other...

  • Administrative Assistant

    1 week ago

    Chicago, Illinois, United States Mack & Associates, Ltd. Full time $45,000 - $65,000 per year

    A leading property management firm located in the Greater Chicago area is seeking an Administrative Assistant to join their team in a temp to hire capacity The Administrative Assistant will support the Property Management Team and be the liaison for all tenants, vendors, and contractors for the entire property. This is a wonderful opportunity for a...

  • Administrative Assistant

    6 days ago

    Chicago, Illinois, United States The Habitat Company Full time $17 - $23

    Job Details Job Location: S Plymouth Court Condo Assoc - Chicago, IL Position Type:    Full Time Salary Range:    $ $22.96 Hourly Job Shift:    Day Job Category:    Administrative DescriptionThe Habitat Company, LLC is a leader in residential multi-family real estate management and development. We are looking for talented individuals to join...

  • Clinical Research Administrative Assistant/ Patient Recruiter

    7 days ago

    Chicago, Illinois, United States The IMA Group Full time $23 - $25

    Company Overview:       The Clinical Research Division at The IMA Group is a dynamic hub of expertise and innovation, dedicated to advancing healthcare through clinical trials and studies. Our team of seasoned professionals collaborates with industry leaders, conducting patient-centric research across diverse therapeutic areas. Committed to ethical...

  • Administrative Assistant

    7 days ago

    Chicago, Illinois, United States Joe Jr Landscapes Full time $50,000 - $75,000 per year

    Are you interested in joining a dynamic and growing business that values the unique aspirations of its employees, encourages progressive practices and offers the opportunity to provide customized and exceptional client service? We are seeking a top-notch Administrative Assistant for our Chicago Branch. This position requires a professional with a positive...

  • Executive Administrative Assistant

    1 week ago

    Chicago, Illinois, United States La Rabida Children's Hospital Full time $60,000 - $80,000 per year

    La Rabida Children's HospitalExecutive Administrative Assistant – Financial and LegalLa Rabida Children's Hospital is hiring a full-time Senior Administrative/Executive Assistant for our Finance Department in Chicago, IL.At La Rabida Children's Hospital, our mission is simple: we're dedicated to maintaining and improving the quality of life for each of our...

  • Administrative Assistant

    1 week ago

    Chicago, Illinois, United States St. Richard School Full time $42,000 - $84,000 per year

    Visit School WebsiteCatholic Schools SearchThe Archdiocese of Chicago Catholic schools serve more than 40,000 students in 150+ elementary and high schools in Cook and Lake counties. It is one of the largest private school systems in the United States. Its schools have received 96 Blue Ribbon awards from the U.S. Department of Education over the past 10...

  • administrative assistant

    1 week ago

    Chicago, Illinois, United States Compass Group Full time $42,000 - $72,000 per year

    Location: Illinois Institute of TechnologyWe are hiring immediately for a full time ADMINISTRATIVE ASSISTANT position.Address: Illinois Institute of Technology South Federal Street, Chicago, IL Note: online applications accepted only.Schedule: Full time schedule. Monday through Friday, hours may vary. More details upon interview.Requirement: Previous...