Administrative Assistant

6 days ago

Chicago, Illinois, United States Mack & Associates, Ltd. Full time $45,000 - $65,000 per year

A leading property management firm located in the Greater Chicago area is seeking an Administrative Assistant to join their team in a temp to hire capacity The Administrative Assistant will support the Property Management Team and be the liaison for all tenants, vendors, and contractors for the entire property. This is a wonderful opportunity for a motivated, highly organized, and personable individual. This position offers a salary of $50-55k and a comprehensive benefits package including but not limited to medical and dental insurance as well as generous PTO.

Responsibilities of the Administrative Assistant:

  • Provide direct support to the Property Management Team
  • Track insurance certificates and update on a regular basis in company system
  • File and maintain organized system for documents and paperwork
  • Monitor status of postage meter and refills and order supplies when necessary
  • Oversee maintenance of building including tracking work orders and following up with tenants and workers
  • Ensure compliance level of audits and record in annual logs
  • Assist with budget preparation for the entire property
  • Handle, code, and record all invoices including both accounts payable and receivable
  • Obtain all W-9 forms from vendors and manage contracts for all tenants and contractors
  • Provide excellent customer service to all tenants of the building
  • Review and update tenant handbook as necessary

Requirements of the Administrative Assistant:

  • Bachelor's degree preferred
  • 1-3 years of experience in a corporate environment
  • Interest in commercial real estate is highly preferred
  • Advanced proficiency in all MS Office Suites
  • Exceptional written and verbal communication skills
  • Proven ability to work both independently and in a team
  • Strong time management skills
  • High attention to detail

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