Administrative Assistant

6 days ago


Chicago, Illinois, United States Joe Jr Landscapes Full time $50,000 - $75,000 per year

Are you interested in joining a dynamic and growing business that values the unique aspirations of its employees, encourages progressive practices and offers the opportunity to provide customized and exceptional client service? We are seeking a top-notch Administrative Assistant for our Chicago Branch. This position requires a professional with a positive attitude and perfected multi-tasking and time-management skills. Spanish speaking is of great value.

Joe Jr Landscapes is dedicated to excellence in commercial landscaping. As the largest black privately-owned commercial landscaping company in Chicago, we offer exciting career opportunities for Landscape Professionals across the state of IL. To learn more, please visit our website:

Responsibilities


• General office management duties such as answering phones, handling mail/FedEx/UPS, ordering supplies and scheduling various vendors for services.


• Perform sales support functions, such as:


• Running and assessing reports:


• Open order reports


• Billing reports


• Project profit and loss repots


• Customer statements


• Project detail transaction reports


• Accounts receivable aging reports


• Product order reports


• Item requirement reports


• Contract reports


• Customer profile reports


• administrative team overflow support:


• supporting the CEO as necessary


• assistance with snow events as needed (timecard entries, payouts, etc)

Requirements


• Must be highly organized, resourceful and a strong multi-tasker. At minimum, three years of prior experience in an Office Manager/Administrative Assistant role is necessary.


• Associates degree in business or related major preferred


• Strong oral and written communication skills. Bilingual (English/Spanish or English/Creole) a plus.


• Prior experience with financial software packages preferred.


• Must have and maintain an upbeat, professional and friendly attitude and demeanor.



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