Senior AP Specialist

4 days ago

Houston, Texas, United States Vaco by Highspring Full time $60,000 - $90,000 per year

***Senior Accounts Payable Specialist***

***Hybrid in Houston, TX ***

About the role:

The Senior Accounts Payable Specialist plays a critical role in the financial operations of an organization by managing and overseeing the accounts payable process. This role involves ensuring accurate and timely processing of invoices, maintaining vendor relationships, reconciling accounts, and providing prompt support to the accounts payable team. The Senior Accounts Payable Specialist is responsible for maintaining financial accuracy, adhering to internal controls, and collaborating with cross-functional teams to support the organization's financial objectives.

Responsibilities:

Invoice Processing:

  • Review, verify, and process invoices for payment, ensuring proper coding, documentation, and authorization.
  • Resolve discrepancies and issues related to invoices, purchase orders, and payment terms.
  • Prioritize invoices based on due dates and available discounts.

Vendor Management:

  • Communicate with vendors to resolve inquiries, disputes, and payment-related matters.
  • Build and maintain positive relationships with vendors to ensure smooth business transactions.
  • Perform vendor statement reconciliations to ensure accurate accounting records.

Financial Recordkeeping:

  • Maintain accurate and up-to-date accounts payable records in the accounting system.
  • Assist in month-end and year-end closing procedures related to accounts payable.

Reporting and Analysis:

  • Prepare accounts payable reports and analysis for management, providing insights into spending trends and payment metrics.
  • Assist in the preparation of financial statements and audit-related documentation as required.

Process Improvement:

  • Identify opportunities for process improvements in the accounts payable workflow.
  • Recommend and implement best practices to enhance efficiency, accuracy, and controls.

Compliance and Internal Controls:

  • Ensure compliance with company policies, procedures, and relevant regulatory requirements.
  • Contribute to maintaining strong internal controls over the accounts payable process.

Cross-Functional Collaboration:

  • Collaborate with purchasing, procurement, and other departments to ensure accurate recording of expenses and proper procurement procedures.

Requirements:

  • Several years of experience in accounts payable or similar financial roles.
  • Strong knowledge of accounting principles and practices.
  • Proficiency in using accounting software and Microsoft Office Suite, particularly Excel.
  • Experience with NetSuite, and SharePoint would be a plus.
  • Excellent attention to detail and organizational skills.
  • Effective communication and interpersonal skills.
  • Analytical mindset and problem-solving abilities.
  • Prior experience in a supervisory or leadership role is a plus.
  • Knowledge of ERP systems and process automation is advantageous.

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