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Compliance Coordinator

3 weeks ago

Dallas, Texas, United States Moroch Full time

Job Summary
The Compliance Coordinator provides administrative and operational support to the Sr. Director of Compliance in maintaining enterprise-wide compliance frameworks, contract administration, and corporate governance activities. This role focuses on executing established processes, maintaining accurate records, and ensuring timely completion of compliance-related administrative tasks while working under the strategic direction of senior compliance leadership.

Responsibilities

  • CONTRACT ADMINISTRATION SUPPORT
  • Execute contract administration processes
  • Support document preparation and formatting
  • Maintain contract review logs and tracking systems with weekly updates and tickler management
  • Coordinate contract execution processes including routing for signatures, distributing signed copies, and updating contract management systems
  • Maintain contract repository organization and ensure proper document storage and retrieval
  • Calendar key contractual dates and send renewal/expiration reminders
  • CORPORATE GOVERNANCE ADMINISTRATION
  • Prepare and file Secretary of State annual reports and other corporate filings as assigned
  • As directed, update and maintain physical corporate records, such as corporate minute books
  • Coordinate registered agent services and renewals across multiple states
  • Support board meeting coordination (e.g., scheduling)
  • COMPLIANCE ADMINISTRATION SUPPORT
  • Support policy rollout and implementation activities
  • Coordinate compliance training scheduling and documentation
  • Assist with risk assessment documentation and remediation tracking
  • Maintain compliance calendar and deadline management systems
  • GENERAL ADMINISTRATIVE DUTIES
  • Maintain filing systems and contract tracking protocols
  • Assist with special projects as assigned by Sr. Director of Compliance
  • UPHOLD OUR AGENCY VALUES : Humanity. Diversity. Integrity. Tenacity. Curiosity.

Qualifications

  • Bachelor's degree in business administration, legal studies, or related field, or equivalent combination of education and experience
  • Minimum 3-5 years of administrative experience in legal, compliance, or corporate environment
  • Strong proficiency with Microsoft Office Suite, contract management systems, and document management platforms
  • Experience with corporate filings and state registration processes preferred
  • Excellent organizational skills with strong attention to detail and accuracy
  • Ability to manage multiple deadlines and prioritize competing demands
  • Strong written and verbal communication skills
  • Discretion and confidentiality when handling sensitive corporate information
  • Ability to work independently with minimal supervision while following established procedures

Preferences

  • Paralegal certification or legal studies background
  • Experience with e-signature platforms (DocuSign, Adobe Sign, etc.)
  • Familiarity with contract lifecycle management systems
  • Knowledge of corporate governance requirements across multiple states

Special Position Requirements

  • Must maintain strict confidentiality regarding corporate, legal, and compliance matters
  • Occasional travel may be required for in-office meetings
  • Must be detail-oriented with high accuracy standards

This job description reflects the general details considered necessary to describe the principal functions of the job. It shall not be construed as a detailed description of all work requirements, nor is it intended to be an exhaustive list of responsibilities and duties necessary to perform the job. Moroch is an Equal Opportunity Employer.