Accounting & Contract Specialist

2 days ago

Jacksonville, Florida, United States EARLY LEARNING COALITION OF DUVAL Full time

Position Title: Accounting & Contract Specialist

Classification: Non-Exempt

Location: Work From Home Office (use this address for calculating mileage - see remote work policy for more information)

Department: Finance

Reports to: Manager, Accounting

Last Updated: November 2025

Must live in the state of Florida

GENERAL EXPECTATIONS:

Reporting to the Accounting Manager, the Accounting & Contract Specialist will be responsible for functions related to accounting and for coordinating the execution of contracts and related administrative tasks. S/he will serve as a liaison with contractors and will be responsible for tracking contract expirations. S/he will provide backup for the Procurement Coordinator in completing purchase orders as needed and offering support to the procurement process as directed by management.

ESSENTIAL FUNCTIONS:

  • Prepares and facilitates Request for Proposals for services
  • Maintains active contract status records and up to date contract files with all applicable documents
  • Assists with audits by retrieving contracts as needed
  • Enters Accounts Receivable receipts into accounting system
  • Provides support for funding invoices, including assembling invoice documentation
  • Prepares childcare enhancement and stipend payments/uploads for review by Accounting Manager.
  • Payroll entry into accounting system
  • Provides support for funding invoices, including assembling invoice documentation
  • Assists with annual physical inventory of coalition assets.
  • Other Duties as Assigned

KNOWLEDGE AND SKILLS:

  • Ability to communicate effectively with various people
  • Knowledge of State of Florida purchasing practices
  • Knowledge of accounting principles and software
  • Proficiency in Microsoft Office

EDUCATION AND EXPERIENCE:

  • High school diploma required; Associate's degree in a related field preferred
  • State of Florida purchasing and/or contracting experience preferred

ENVIRONMENTAL CONDITIONS:

  • Primarily works in a home office setting, able to sit for an extended time.
  • May be required to lift and/or move up to 30 pounds.
  • Some travel for training and visibility events.
  • Some nights and weekends for training and special events.

OTHER REQUIRED DUTIES:

There will also be other duties as the Coalition sees fit to help with the overall mission of the organization and to provide services based on state mandates and other requests.

  • Accounts Receivable Specialist

    2 weeks ago

    Jacksonville, Florida, United States ICX Group Full time $40,000 - $60,000 per year

    We are seeking a detail-oriented Accounts Receivable Specialist to manage invoicing, payment processing, collections, and account reconciliation while providing excellent customer service. This role is essential in ensuring accurate financial records and timely cash flow for the organization.Key Responsibilities:Invoice Management: Generate and send invoices...

  • Contract Support Specialist

    1 week ago

    Jacksonville, Florida, United States RK&K Full time $40,000 - $80,000 per year

    RK&K is hiring a Contract Support Specialist to join our Florida Construction, Engineering, and Inspection (CEI) team. As a Contract Support Specialist with RK&K you will support ongoing and future FDOT transportation construction projects and contracts throughout the region.Essential FunctionResponsible for promoting effective communication with contractors...

  • Accounting Specialist

    2 weeks ago

    Jacksonville, Florida, United States University of North Florida Full time $121,600 per year

    DepartmentParking & Transportation ServicesCompensation$23.50 to Negotiable Hourly General Description/Primary PurposeThe Accounting Speci alist under the direction of the Assistant Director or above is responsible for managing the accounts receivable ledger, ensuring timely and accurate invoicing, and following up on outstanding payments. This role...

  • Tenant Account Specialist

    2 days ago

    Jacksonville, Florida, United States M2 Search Partners Full time

    Overview:We are seeking a diligent and detail-oriented Tenant Account Specialist to join our team. In this role, you will provide essential lease accounting support to Property Managers and Accounts Payable and Receivable staff. Your expertise will ensure the efficient management of annual CAM (Common Area Maintenance) and Property Tax Budget...

  • Payroll and Accounting Specialist

    2 weeks ago

    Jacksonville, Florida, United States Feeding Northeast Florida Full time $45,000 - $65,000 per year

    Title: Payroll and Accounting Specialist Job Group Category: Exempt Type: Full timeUnit: Finance & Accounting Schedule: Monday - Friday , occasional weekends Hours: TBDDirect Reports: No Reports to: Accounting ManagerAbout Feeding Northeast Florida:Feeding Northeast Florida (FNEFL) is the region's largest nonprofit (501c3) food bank and hunger relief...

  • Accounts Receivable Specialist

    2 weeks ago

    Jacksonville, Florida, United States Tom Bush MINI Full time $36,000 per year

    One of the best places to work in Jacksonville is looking for an Accounts Receivable Specialist to join our award-winning team. At Tom Bush, we offer our associates a team environment, great benefits and ongoing training and support. If you are in alignment with our values of integrity, transparency, professionalism and teamwork - this may be the right...

  • Associate Clinical Account Specialist

    2 weeks ago

    Jacksonville, Florida, United States Johnson & Johnson MedTech Full time

    At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to...

  • Accounts Receivable Specialist

    2 weeks ago

    Jacksonville, Florida, United States CSX Full time $60,000 - $90,000 per year

    Job SummaryCollaborates with other railroads and internal business partners to resolve complex issues and ensure timely resolution of interline payables and receivables.  Analyzes and resolves issues related to billing discrepancies, maintains accurate records, and seeks long-term solutions to repetitive problems.  Supports technology projects and process...

  • Accounts Receivable

    2 weeks ago

    Jacksonville, Florida, United States Bellingham Marine Full time $40,000 - $60,000 per year

    Summary: We are seeking a detail-oriented Accounts Receivable Specialist with construction industry experience to manage project set-up, billing, subcontracts, and customer accounts. The ideal candidate will understand construction contracts, progress billing, and lien rights. Successful candidates will be required to complete an administrative background...

  • CEI Contract Support Specialist

    4 days ago

    Jacksonville, Florida, United States AECOM Full time

    Company Description Work with Us. Change the World.At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world's...