Payroll and Accounting Specialist

Title: Payroll and Accounting Specialist Job Group Category: Exempt Type: Full time

Unit: Finance & Accounting Schedule: Monday - Friday , occasional weekends Hours: TBD

Direct Reports: No Reports to: Accounting Manager

About Feeding Northeast Florida:

Feeding Northeast Florida (FNEFL) is the region's largest nonprofit (501c3) food bank and hunger relief network. FNEFL provides nutritious foods and other essential goods to those in need and strives to improve the quality of life for people living in and around Northeast and North Central Florida by addressing food insecurity, poverty and poor health. Alongside out network of food distribution, agency and community partners, the Food Bank provides food resources and hope to help all people living in our 12-county service area (Alachua, Baker, Bradford, Clay, Duval, Flagler, Gilchrist, Levy, Nassau, Putnam, St. John's and Union) who struggle to feed themselves and their families. Feeding Northeast Florida works daily to find solutions to address the issues of food insecurity and poverty through awareness, advocacy, education, and action in ways that promote dignity, respect and empowerment. For more information, visit

Position Summary:

Under direction of the Accounting Manager, this position is responsible for processing bi-weekly payroll accurately and on-time, managing employee compensation, and ensuring payroll compliance with payroll regulations. In addition, will assist the accounting team with reporting and other duties.

Principal Duties and Responsibilities:

• Process bi-weekly payroll and prepare appropriate payroll reports
• Cash receipts processing, including investigation and answering inquiries
• Work with Philanthropy Department to ensure that donors receive accurate gift acknowledgements
• Accounts Receivable processing and account balance maintenance
• Accounts payable processing and follow up with vendors as needed to include
• Review all incoming invoices for proper coding and approval
• Verify that invoice has not already been paid before entry
• Match receiving, purchasing, and vendor invoice documents for all food purchases
• Credit card coding and entry into accounting software
• Collect receipts and match them to statement
• Code expenses per chart of accounts and budget

• Enter purchases and payments into the accounting software

• Enter other journal entries as requested

• Monthly reconciliation of balance sheet accounts, excluding fixed assets and inventory
• Maintain adequate documentation for all financial transactions
• Prepare grants financial reports
• Assist with preparation for the annual financial audit, IRS Form 990, and budget
• Assist with inventory, grants, capital campaign, events, and other initiatives
• Make recommendations to the Accounting Manager
• Administrative and other duties as assigned by the Accounting Manager

Job Qualifications:

• Associate's degree or equivalent experience
• Minimum 2-3 years of experience in payroll administration
• Understanding of accounting principles and general ledger transactions
• Experience with HR and payroll system; Paylocity preferred
• Experience with financial system software; NetSuite preferred
• High level of proficiency in Microsoft Excel and Word
• Strong interpersonal communication, writing, and organization
• Good reasoning ability and sound judgment
• Commitment to fulfilling Feeding NEFL's mission and positively representing the organization both internally and externally
• Highly developed oral, written, and advanced computer skills
• Must have attention to detail and high level of accuracy
• Ability to work independently as well as on a team
• Must be able to maintain confidentiality
• Excellent planning and organizational skills, including ability to meet deadlines
• Ability to work in a warehouse environment with background noise and interruptions

Work Environment:

This position is in an office/warehouse environment and requires a flexible schedule and travel to accommodate FNEFL events. Work is performed indoors and outdoors with regular exposure to all weather conditions. In instances of a federal, state, or local declared emergency, FNEFL is typically considered an essential service and emergency responder; all employees may be called in to perform regular or emergent duties.

Physical Demands:

The ability to perform the following physical activities are necessary in the performance of this job: Sit and use a computer for long periods of time; use a computer to accomplish the duties of the position (including typing and seeing); read and write in English; think strategically, communicate expectations, and establish priorities. The physical demands and work environment characteristics described here represent those that an employee must meet to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions. The above job description is not an exhaustive list of duties, responsibilities, and skills of the position. Incumbents will follow any other instructions and perform other related duties assigned by their supervisor.