Accounts Receivable

Summary: We are seeking a detail-oriented Accounts Receivable Specialist with construction industry experience to manage project set-up, billing, subcontracts, and customer accounts. The ideal candidate will understand construction contracts, progress billing, and lien rights. Successful candidates will be required to complete an administrative background screen as part of the onboarding process.

Essential Duties and Responsibilities

• Enters Original budget for start-up of project related accounting, and enters other project related information in Viewpoint (ERP)

• Reviews monthly and ensures all Intercompany project set ups and monthly billings are accurately reflected in accordance to the Contract value.

• Prepares and reconciles division petty cash accounts for Controller.

• Assists with Audit, as necessary.
• Prepares and submit progress billings, AIA applications for payment (G702/G703), and invoice packages.

• Reviews and process change orders, extra work orders, and billing adjustments.

• Monitors accounts receivable aging and follow up on outstanding invoices.

• Manages customer communications regarding billing inquiries and payment status.

• Processes customer payments and apply cash receipts accurately.

• Reconciles AR accounts and resolve billing discrepancies with customers and project managers.

• Generates AR aging reports and collection status updates for management.

• Maintains customer account records and billing documentation.

• Assists with compliance requirements including subcontractor lien releases and sworn statements.

• All other duties as assigned.

• Ability to travel, as necessary.

Qualifications

This job description describes the general nature and level of work expected of a person assigned to this position. All job requirements listed indicate the minimum level of knowledge, skills and/or ability deemed necessary to perform the job proficiently. Employees may be required to perform any other job-related duties as requested by their supervisor. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• 2+ years of accounts receivable experience, construction industry preferred

• Strong understanding of construction billing processes including progress billing and retention

• Familiarity with AIA billing forms (G702/G703) and construction contracts

• Knowledge of mechanic's lien laws and payment bond procedures a plus

• Proficiency in construction accounting software (Viewpoint, Sage 300 CRE, Foundation)

• Strong Excel skills and experience with ERP systems
• Excellent communication and customer service skills

• Detail-oriented with strong organizational abilities

• Ability to manage multiple projects and deadlines simultaneously

• Excellent communication, research, problem-solving, and time management skills

• Strong understanding of contract language, contract value, retainage and lien rights

• Ability to maintain confidentiality with highly sensitive information

• Ability to travel on a limited basis, as needed

Educational and/or Experience

Associate degree (AA) in Accounting or Business is preferred, or equivalent from two-year college with minimum 4-6 years accounting experience. Additional years of experience may qualify in lieu of formal education. Construction, manufacturing or job cost experience required. Experience with accounting Viewpoint ERP or similar preferred.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to use hands to finger, handle, or feel; and talk or hear. The employee is required to frequently stand, walk, sit and reach with hands and arms. The employee must occasionally lift and/or move 10-25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually quiet to moderate.

Compensation

Bellingham Marine offers a competitive compensation and benefits package. Compensation is dependent upon skills and experience. Bellingham Marine is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to status as a protected veteran or a qualified individual with a disability, or other protected status, such as race, religion, color, national origin, gender identity, sexual orientation, sex or age. Bellingham Marine is a Drug Free Workplace.