Construction Office Manager
2 days ago
Construction Office Manager
Location: Las Vegas, NV (Hybrid — in-office & remote)
Pay: $18.00 / hour
Job Type: Full-Time (flexible hours, ability to work half time from home)
Benefits: Eligible after 6 months of continuous employment
About Us
Vegas Renovations & Innovations is a licensed Nevada General Contractor specializing in residential and commercial remodeling across the Las Vegas Valley. We're growing fast and looking for a Construction Office Manager who can handle administrative operations, bookkeeping, lead generation, and communication between project teams and clients.
If you thrive in a fast-paced environment, love organization, and can balance multiple projects at once, this is for you.
Key Responsibilities
- Oversee daily office operations: phones, emails, scheduling, vendor coordination, and file organization.
- Manage QuickBooks: invoicing, expenses, reconciliations, client billing, and vendor payments.
- Support lead generation and marketing: track new leads, follow up with prospects, and maintain CRM or spreadsheets.
- Assist with government bidding: prepare bid documents, track deadlines, and organize subcontractor data (experience is a plus).
- Coordinate between project managers and clients — provide updates, relay information, track approvals, and ensure client satisfaction throughout each project.
- Liaise between field crews and office staff; collect job-site updates, materials lists, and schedule changes.
- Handle project documentation: contracts, permits, change orders, lien releases, and insurance certificates.
- Support HR and administrative needs: onboarding new hires, maintaining employee records, and time-sheet management.
- Maintain both digital and paper filing systems for all active and archived projects.
- Improve internal systems and communication processes between the office, field, and clients.
Requirements
- Minimum 3 years of experience in a construction or contracting office environment.
- QuickBooks proficiency required.
- Lead generation experience required.
- Excellent communication and coordination skills — both written and verbal.
- Strong computer skills: Microsoft Office (Word, Excel, Outlook) and general cloud systems.
- Highly organized, detail-oriented, and capable of handling multiple deadlines.
- Must be self-motivated, dependable, and comfortable working both independently and as part of a team.
- Able to work flexible hours, with some remote days and some in-office days.
Preferred Skills
- Bilingual (English/Spanish) — a plus.
- Familiarity with government bidding (city, state, or federal projects).
- Knowledge of construction processes, job costing, and document control.
- CRM or project management software experience (e.g., Buildertrend, Monday, HubSpot, etc.).
- Prior experience supporting project managers or clients in construction is strongly preferred.
What We Offer
- Starting pay: $18/hour.
- Flexible work hours — balance between office and home (hybrid).
- Benefits after 6 months (health, PTO, etc.).
- Growth potential into Operations, Project Coordination, or Estimating roles.
- Positive and collaborative company culture — be part of a professional, fast-growing general contracting team.
Job Types: Full-time, Part-time
Pay: From $18.00 per hour
Expected hours: 30 – 45 per week
Work Location: Hybrid remote in Las Vegas, NV 89135
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