Executive Assistant

3 days ago

Salt Lake, Utah, United States Nuvia Dental Implant Center Full time $50,000 - $70,000 per year

Executive Assistant Position at Nuvia Dental Implant Center

Location: Cottonwood Heights, Utah

Schedule: Monday-Friday, 8 AM - 5 PM (Must be flexible)

Salary: $57k per year

Start Date: ASAP

Are you an organizational expert, skilled at anticipating needs and ready to energize a dynamic workplace? Nuvia Dental Implant Center is looking for an exceptional Executive Assistant to join our team in Cottonwood Heights If you excel at multitasking and thrive in a fast-paced setting, we would love to hear from you

Key Responsibilities

  • Calendar Management: Efficiently schedule and manage appointments, meetings, and events for the executive. Coordinate seamlessly with internal team members and external parties to optimize time management.
  • Travel Arrangements: Plan and organize comprehensive travel arrangements, including flights, accommodation, and transportation, ensuring alignment with the executive's schedule.
  • Communication Handling: Manage and prioritize all incoming communications, including emails and phone calls. Draft responses on behalf of the executive or filter and escalate important messages as needed.
  • Documentation and Filing: Organize and maintain accurate documents, files, and records. Prepare reports, presentations, and materials for meetings to support executive functions.
  • Meeting Coordination: Arrange and coordinate internal and external meetings, prepare agendas, take minutes, and ensure follow-up on action items to facilitate productive discussions.
  • Gatekeeping: Act as a gatekeeper by screening and managing access to the executive. Evaluate which requests or matters should be brought to their attention.
  • Research and Information Gathering: Conduct research and gather information on various topics as requested. Provide concise summaries and analysis to inform executive decisions.
  • Project Support: Assist in managing and coordinating special projects or initiatives, collaborating with team members and departments to drive successful outcomes.
  • Liaison: Serve as a liaison between the executive and other team members or external partners, ensuring clear communication and smooth operations.

Who You Are

  • Highly organized with exceptional attention to detail.
  • Strong communication skills, both written and verbal.
  • Able to handle sensitive information with discretion and confidentiality.
  • Proficient in Microsoft Office Suite and other relevant software.
  • Capable of multitasking and prioritizing tasks in a fast-paced environment.
  • A proactive problem-solver with a positive attitude.

Apply Now

If you're ready to take on this exciting opportunity and become a pivotal part of the Nuvia Dental Implant Center team, we invite you to apply today

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

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