Executive-Level Administrative Assistant

Job Description
At Property Reserve, our people, values, and work come together to build something greater. Property Reserve is the real estate investment arm of the reserve funds for The Church of Jesus Christ of Latter-day Saints. In the spirit of time-tested self-reliance principles, Property Reserve creates sustainable cashflow for future needs.

As caretakers of sacred funds, we invest in income-generating properties and land to support the Church's mission. Our focus is on the acquisition, build-to-hold development, and portfolio level management of office, industrial, multi-family, build-to-rent, hospitality, and retail properties.

Property Reserve provides a diverse range of investment experiences, interacting with a seasoned leadership team. Working in a highly collaborative environment, each Property Reserve team member has the chance to contribute meaningfully and frequently to the company culture. Headquartered in downtown Salt Lake City, we offer a locale with a unique blend of world-class outdoor recreation, a thriving culture & arts scene, and diverse housing options with convenient commutes.

Job Function
The Administrative Assistant provides high-level administrative and operational support to the Chief Operating Officer and his team, facilitating effective communication among stakeholders. This role encompasses managing calendars, scheduling meetings, and coordinating travel arrangements. Additionally, the Administrative Assistant will assist with various projects, including research, collecting data, and preparing reports. The position also entails drafting and editing correspondence, organizing and preparing for meetings and managing expense reports. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities
PRIMARY DUTIES & RESPONSIBILITIES:

• Executive Support: Provide strategic administrative support to the Chief Operating Officer, including managing complex calendars and scheduling high-level meetings.
• Departmental Support: Assist department members with daily administrative tasks, including managing calendars and scheduling meetings.
• Project Management: Lead and assist with executive-level projects, including conducting research and preparing high-level reports and presentations.
• Communication: Draft, edit, and manage professional correspondence, maintaining a high standard of clarity and confidentiality.
• Travel Coordination: Plan and manage complex travel arrangements and itineraries, including international travel.
• Meeting Coordination: Prepare and facilitate executive meetings, capturing detailed minutes with actionable follow-ups.
• Expense Management: Prepare and reconcile complex expense reports.
• Budgeting & Forecasting: Assist in the preparation, monitoring, and quarterly reforecasting of departmental budgets to ensure financial accuracy and alignment with organizational goals.
• Document Management: Maintain and organize important documents and files, both physical and digital.
• Data Entry: Accurately enter and update data in various databases and spreadsheets.
• Document Preparation: Assist in preparing and formatting documents, reports, and presentations.
• Office Support: Perform general clerical duties, including photocopying, scanning, mailing, and filing.
• Ad Hoc Tasks: Provide support on various administrative tasks and projects as needed.

Qualifications
POSITION REQUIREMENTS & QUALIFICATIONS:

• Member of the Church of Jesus Christ of Latter-day Saints and currently temple worthy.
• High school diploma or equivalent required; bachelor's degree in business administration or related field preferred.
• 5+ year(s) experience of administrative experience, preferably supporting multiple managers or departments.
• Advanced proficiency in Microsoft Office Suite (Outlook, Teams, Word, Excel, PowerPoint).
• Strong organizational and time management skills.
• Ability to maintain confidentiality.
• Excellent written and verbal communication skills.
• Attention to detail and accuracy.
• Professional demeanor, proactive attitude, and strong problem-solving skills.
• Ability to work onsite in a professional office setting Monday – Friday during core business hours.
• Ability to work overtime as needed.

(PR/IP)

About Us
Church employees find joy and satisfaction in using their unique talents and abilities to further the Lord's work. From the IT professional who develops an app that sends the gospel message worldwide, to the facilities manager who maintains our buildings— giving Church members places to worship, teach, learn, and receive sacred ordinances—our employees seek innovative ways to share the gospel of Jesus Christ with the world. They are literally working in His kingdom.

Only members of the Church who are worthy of a temple recommend qualify for employment. Apart from this, the Church is an equal opportunity employer and does not discriminate in its employment decisions on any basis that would violate U.S. or local law.

Qualified applicants will be considered for employment without regard to race, national origin, color, gender, pregnancy, marital status, age, disability, genetic information, veteran status, or other legally protected categories that apply to the Church. The Church will make reasonable accommodations for qualified individuals with known disabilities.