Administrative Assistant

7 days ago

Pittsburgh, Pennsylvania, United States Pasona N A, Inc. Full time $67,360 - $89,880 per year

Job Description
Administrative Assistant (Bilingual: Japanese/English)
a Japanese research firm seeks a bilingual assistant for their lab.

Employment:
Temp (full-time, ~35 hrs/week)

Location:
Pittsburgh, PA (public transit accessible)

Work Style:
Hybrid: on-site every Wednesday (free meal); other days remote basis (subject to change)

Hours:
9:00–17:00 with some flexibility

Term:
ASAP - open-ended

Hourly rate:
$25-33 (DOE)

About The Role

  • Support a university‑affiliated research lab by owning front‑desk and office administration end‑to‑end. Focus on smooth daily operations and coordination with researchers and occasional executives from Japan.

Key Responsibilities

  • Reception and visitor management; security/ID registration guidance (incl. visitors from Japan)
  • Calendar and meeting coordination for researchers and guests
  • Office operations: supplies inventory and ordering (e.g., water, coffee); light kitchen upkeep
  • Mailroom: receive, sort, and handle shipping as needed
  • Travel logistics: hotel and flight bookings; basic itinerary support
  • Executive visit support (Japanese language as needed)
  • Simple document prep, data entry, and expense‑related assistance
  • Adherence to lab security, safety (EHS), and confidentiality practices

Requirements

  • Native‑level Japanese and Business‑level English (spoken/written)
  • Experience in admin/reception/office ops, or equivalent customer‑service‑oriented office skills
  • Proficiency with Google Workspace or MS Office; calendar/room booking; video meetings
  • Strong prioritization, accuracy, and professional communication

Process

  • 1–2 interviews (remote or on‑site)
  • Quick decision preferred

Disclaimer: This job description is a sample and is for reference purposes only. Actual job details may vary.

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