Georgetown Workforce Administrative Assistant

Seattle Colleges is looking to hire an Administrative Assistant - Student Intern at South Seattle College¿s Georgetown Campus in the Workforce Education Department.

Salary for this position is $21.30 per hour.

Application is open until filled, first review of materials will begin December 8th, 2025

This position is open to current students at Seattle Central College, North Seattle College, and South Seattle College. Must be enrolled in courses by the start of the internship.

Position Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to support our team with calendar coordination and apprenticeship program partner relations. The ideal candidate will have exceptional time management skills, a proactive approach to scheduling, and experience handling documentation with accuracy and confidentiality.

This position is part-time, working up to 19 hours per week, primarily within the working hours of 8:30am ¿ 5:00pm. Schedules are configured to accommodate student class schedules. Position is through Winter quarter 2026 with the potential to extend.

This position may be in-person or a hybrid schedule of both remote and on-site work.

About Us

We are a district of three distinct colleges¿North Seattle College, Seattle Central College, and South Seattle College¿and five specialty training centers. Which makes us the largest and most diverse community college district in the state of Washington, we are leaders in change and innovation.

Seattle Colleges is committed to recruiting dedicated faculty and employees who together create a welcoming academic climate that reflects the diverse backgrounds of our community, including ethnicity, national origin, religion, race, gender, gender identity, age, status as a veteran or disabled veteran, disability, political status, and sexual orientation.

Application Procedures:

• Attach current Resume
• Attach cover letter
• Required application materials must be completed and submitted online

Notice to Applicants:

Please note that Seattle Colleges has moved to holding interviews virtually using video conference options such as Zoom or Teams. As such, if you are selected for an interview, please be prepared to hold your interview virtually.

Applicants must be currently authorized to work in the United States on a regular basis. The employer will not sponsor applicants for work visas. International students permitted to work on-campus are eligible to apply.

Seattle Colleges is unable to extend post-completion optional practical training (OPT) to F-1 students who receive STEM degrees.

What you will be working on:

• Manage and maintain calendars for one or more executives or department leads, including scheduling meetings, appointments, and recurring events.
• Coordinate internal and external meetings across multiple time zones, ensuring all logistics are confirmed.
• Process travel and business-related reimbursements in accordance with company policies and deadlines.
• Serve as the point of contact for scheduling conflicts, changes, and urgent calendar requests.
• Maintain organized records of calendar activities and expense documentation.
• Assist with general administrative duties such as email correspondence, meeting preparation, and document tracking/organization as needed.

This description is not intended to cover every aspect of this job, we are a team that works together to meet the needs of those we serve, and every member of the team is expected to contribute, even beyond the specific responsibilities listed in this posting.

What you bring as a candidate: (Any Equivalent Combination of Knowledge, Skills, Abilities, Education and Experience)

• This position is open to current students at Seattle Central College, North Seattle College, and South Seattle College. Must be enrolled in courses by the start of the internship.
• Experience in an administrative support role with responsibility for calendar and email communication.
• Proficiency in web-based Microsoft 365 (Outlook, Excel, Sharepoint).
• Excellent communication skills and attention to detail.
• Strong ability to prioritize tasks and manage time effectively.
• Discretion and confidentiality in handling sensitive information.
• Proactive problem-solving skills, with ability to identify potential issues early and coordinate with executive leadership to develop effective solutions.

EDUCATION OUTCOMES:

• Apply office technology and critical thinking skills to support business needs.
• Develop skills in working collaboratively to complete requests.
• Practice customer service skills for internal and external customers.
• Learn how to use ctcLink PeopleSoft, a data management software widely used throughout the state.

Physical Demands and Disability Accommodation

Persons with disabilities have the right to reasonable accommodation in all aspects of employment with Seattle Colleges. This includes, but is not limited to, recruitment, application, interviewing, hiring, training, termination, conditions of employment, and any other employer-supported activities. Applicants requesting accommodation should contact Human Resources.

OFFICE SETTING:

Seattle Colleges follows the Americans with Disabilities Act (ADA) and provides the following information as a guideline for applicants:

• Ability to operate office equipment, receive and interpret data, and prepare various materials
• Ability to exchange information with supervisor, lead, co-workers, and students
• Ability to provide 1:1 support, present to small groups, and work at a computer exercising repetitive hand motion
• Work is performed primarily in office settings with frequent interruptions and encounters noises typical of these settings

Notice of Non-Discrimination Statement

Seattle Colleges is committed to the concept and practice of equal opportunity for all its students, employees, and applicants in education, employment, services and contracts, and does not discriminate on the basis of race or ethnicity, color, age, national origin, religion, creed, marital status, sex, pregnancy, gender, gender identity, sexual orientation, status as an honorably discharged veteran or disabled veteran or military status, political affiliation or belief, citizenship/status as a lawfully admitted immigrant authorized to work in the United States, or presence of any physical, sensory, or mental disability. In addition, reasonable accommodation will be made for known physical or mental limitations for all otherwise qualified persons with disabilities. Further, the Seattle Colleges is committed to ensure that all employees and students work and learn in an environment that fosters mutual respect and professionalism, free from all forms of ¿bullying¿ behaviors, including ¿cyberbullying.¿

Inquiries regarding compliance and/or grievance procedures may be directed to the Director of Legal Compliance.

Background Check Statement

Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant¿s suitability and competence to perform in the position. In addition to the background check, candidates will complete Sexual Misconduct Disclosure Form WA HB 2327 as required.